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General Terms and Conditions

General Terms and Conditions for Goods and Services

Clause 1 - General

1.1 These General Terms and Conditions for Goods and Services (“GTCs”) apply to all requests for offers made by Client (as defined in the Specific Terms and Conditions for Goods and Services (“STCs”), offers made by the supplier (“Supplier”), all orders placed by Client through purchase order (“PO”) and all contracts concluded with Client in respect of goods to be delivered and services to be performed (“Scope”). These GTCs may only be modified with prior written approval by Client The applicability of any other terms and conditions (e.g. of Supplier) are explicitly excluded.
1.2 Should Supplier start to execute the performance, this shall imply complete acceptance of the terms of the contract between Client and Supplier, including the GTCs.
1.3 A contract with Client is composed of the following, in order of importance: terms in the STCs (if applicable), this GTCs and POs. In the event of any conflict the terms in the STCs shall prevail over the GTCs and the terms in the GTCs shall prevail over the POs terms.
1.4 If and when Singapore Zoological Gardens (“SZG”) and Jurong Bird Park (“JBP”) enter into this contract together, they shall each be deemed to have entered into this contract separately from the other. The liability and obligation of SZG or JBP is several, not joint, and neither SZG nor JBP shall have any liability or obligation arising out of a breach by the other of their obligations, representations, warranties and/or covenants in this Agreement or the termination or expiration of this Agreement or any part thereof. The Supplier acknowledges and agrees to the foregoing.

Clause 2 - Cancellation and variation

2.1 Client is entitled to cancel any order or contract at any time if Supplier has not returned signed copies of the STCs (if applicable) or the PO thereof without any modification within 5 (five) business days from the date on which it was sent by Client UNLESS as modified in the STCs or PO. At all times, Client is entitled to cancel confirmed orders in writing. In such case, Client shall only be liable for direct costs reasonably and actually incurred, on the condition Supplier provides Client with a detailed statement of these costs within 30 (thirty) calendar days after cancellation. For such cancellation, the Supplier’s only remedy is the abovementioned reimbursement which shall never exceed the Contract Sum as defined in the STCs or PO.
2.2 The Client may at any time during the contract require the Supplier to undertake any major variation, alteration or addition to or omission from the Scope or any part thereof (not covered in the STCs or PO). In such an event, the Client shall formally request the Supplier to state in writing the effect of such variation will have on the Scope and/or the Contract Sum set out in the STCs or PO, within three (3) days of the Supplier’s receipt of the Client’s request (or longer period as the Client may allow). A variation under this clause shall not invalidate the contract but if such variation involves an increase in the cost or fee to the Supplier, an appropriate adjustment in the Contract Sum or any additional payment of an amount which is reasonable in the circumstances shall be made and the Client may also grant a time extension for completion of the Scope due to the variation.

Clause 3 - Personnel of Supplier

3.1 Supplier shall ensure that all its personnel performing the Scope, whether hired or employed, have adequate professional expertise and experience. If applicable, the personnel may only be replaced after explicit written approval of Client, except for unexpected and unforeseen circumstances in which Supplier can only initially and temporarily replace the personnel, provided Client is promptly notified in writing and informed of the immediate remediation.
3.2 If the Client believes it is necessary or desirable to ensure a proper performance (which shall not result in higher fees by Supplier), the Client is entitled to demand, and Supplier shall comply on first demand, that Supplier replaces personnel performing (any part of) the Scope.
3.3 Supplier shall ensure that all personnel delivering or performing the Scope to Client shall fully comply with all applicable company rules and security procedures at the premises where the Scope are delivered or performed.

Clause 4 - Warranties

In addition to any other warranties, express or implied, Supplier represents and warrants that the Scope are performed in a manner that conforms to the level of professionalism and state o f the art which is expected from a first class service provider and that the goods (including their packaging) and related services thereto (i) conform to the specifications and approved samples, if any, and all other terms of the contract; (ii) are fit and safe for consumer use and suitable for Client’s intended use which Supplier acknowledges it is aware of or for which Supplier has obtained information from Client in writing beforehand; (iii) are free from defects (including but not limited to defaults in de sign, material and manufacturing); and (iv) comply with all applicable statutory and regulatory requirements. Any change in Law, whether foreseeable or otherwise, shall be entirely at the Supplier’s own risk and cost, and no claims for additional payment or extension of time whatsoever arising therefrom or in relation thereto shall be entertained by the Client.

Clause 5 - Term and termination

5.1 A contract with Client shall be effective on the commencement date indicated on the STCs or PO subject to full execution of the STCs or acceptance of the PO either by written acknowledgement from the Supplier or pursuant to clause 1.2 herein. Client has the right to terminate a contract by providing Supplier with a 2 (two) week written notice, unless agreed otherwise in writing in the STCs or PO.
5.2 Without prejudice to any other rights and remedies of the Client by law to terminate a contract, Client is in any event entitled to terminate a contract by means of a written notice to Supplier, with immediate effect in the event:
(a) the Supplier commits any continuing or material breach of any of the provisions of the contract and, where such breach is capable of remedy, fails to rectify such breach to the satisfaction of Client within two (2) week of written notice from Client to do so;
(b) the Supplier fails to provide or deliver the Scope as set out in the Scope detailed in the STCs or PO;
(c) the Supplier fails to meet the timelines for the provision of the various aspects of the Scope as detailed in the STCs or PO;
(d) the Supplier (being a natural person) is incompetent, guilty of gross misconduct and/or any serious or persistent negligence in respect of the Supplier's obligations under the contract;
(e) unless such termination is prohibited by written law:
(i) an encumbrancer takes possession or a liquidator, receiver, administrator, administrative
receiver, manager, trustee or similar officer is appointed over any of the property or assets
of the Supplier;
(ii) the Supplier becomes or is declared insolvent or makes any voluntary arrangement with the Supplier's creditors;
(iii) the Supplier (being a company) passes a resolution for winding up or a court shall make an order to that effect;
(f) the Supplier (being a natural person) dies, or (being a partnership or other unincorporated association) is dissolved;
(g) the shareholder of the Supplier at the date of the contract subsequent owns less than 50 per cent (50%) of the issued share capital of the Supplier (being a company);
(h) the Supplier carries out business transactions with third parties in relation to matters which may be in conflict with the interests of Client, without having obtained Client's prior written consent or otherwise engages in any conduct prejudicial to Client;
(i) the Supplier ceases, or threatens to cease, to carry on business;
(j) the Supplier is in breach of any of the provisions of the Non-Disclosure Agreement (if applicable) or the confidentiality provision found in clause 14;
(k) at any time it is illegal for the Supplier to perform any obligations under the contract for any reason; or
(l) the Supplier fails to fulfill any of its essential obligations under the contract and after having received written notice from the Client of such failure and a period to remedy within 7 (seven) working days (to the extent that such failure or default is capable of being remedied).
5.3 Should Supplier fail to comply with its obligations, Client may also cause any third party to carry out the Supplier’s obligations, at the Supplier’s costs, even if such costs exceed the foreseen amount, and without prejudice to Client’s rights to liquidated damages as provided for in clause 7.2.

Clause 6 - Contract Sum, Prices, Fees, Costs and Payment

6.1 Contract Sum, prices and fees must be agreed in writing. Agreed Contract Sum, prices and/or fees are fixed and irrevocable. A price or fee accepted by Client may not be increased without Client’s prior written approval.
6.2 All Contract Sum, prices shall be net, excluding GST or other applicable sales tax, unless agreed otherwise in writing.
6.3 All costs and charges in respect of taxes related to the Scope are for the account of Supplier, with the exception of GST or other applicable sales tax, unless agreed otherwise in writing. Supplier indemnifies Client and holds it harmless from any of such taxes (except GST) costs and charges.
6.4 Client shall pay invoices within 30 (thirty) calendar days after the end of the month in which the invoice was received, provided it is correct, undisputed and contains all details required by Client unless stated otherwise in STCs or PO.
6.5 The Client may, to the extent permitted by law, set off or deduct from any amount due and payable to the Supplier (whether under the contract or any other contract), any and all sums that may be due and owing by the Supplier to the Client (whether under the contract or otherwise) including without limitation, any liquidated damages payable under any of the clauses of the contract, or any amount previously overpaid to the Supplier. In the event of deficiency or non-conformity of the Scope or non-compliance to any of the clauses of the contract, the Client may withhold all or part of the payment due to the Supplier for the Scope until the Supplier has made good the defect(s) and/or delivered the Scope accepted to the Client. Client shall be entitled to recover from the Supplier the total cost and expenses incurred by the Client as a result thereof.
6.6 Supplier shall maintain records of all costs and charges reimbursed by Client under the contract (if applicable). On Client’s request and with a reasonable notice period, Client reserves the right to audit these records by its own internal or third party auditor, to verify whether Client has been overcharged. Client shall be entitled to take necessary records for this audit which shall be limited to the records necessary to enable this verification.
6.7 If applicable, all third party costs and expenses (it anticipates) including incurred or (additional) travel costs Supplier will incur while performing the Scope shall be submitted in writing and in advance to the Client for approval by Supplier. Supplier shall be responsible for the payment of all these costs and expenses to these third parties.

Clause 7 - Delay

7.1 If there is an imminent delay in the delivery or performance of Scope, Supplier shall promptly notify in writing to Client on the reason and consequences of the imminent delay, proposed measures it shall take to restrict the delay and prevent repetition of such delay. Within reasonable time after receipt of Supplier's notice, Client may inform Supplier whether the proposed measures are acceptable to Client, which will not in any way imply acceptance of the delay and is without prejudice to any other rights and remedies of Client.
7.2 In the event the delivered or performed Scope are not completed within the agreed upon (extended) period, Supplier will be immediate subjected to pay the Client the liquidated damages calculated as follow:
 
For each day of delay, 0.01% of the Contract Sum or a minimum of $500, whichever higher, subject to a cap of 10% of the Contract Sum

For avoidance of doubt, the payment of abovementioned liquidated damages is without prejudice to any other rights and remedies of Client under the contract. However, if it is permanently impossible to comply, the full maximum liquidated damages shall be due immediately, with the exception of force majeure. 

Clause 8 - Delivery, Acceptance & Time Is of The Essence

8.1 The timely and proper delivery of and performance of the Scope shall be of the essence of the contract. Supplier shall strictly adhere to the agreed upon time milestones and time schedules.
8.2 Supplier shall notify Client prior to delivery of or (results of) the performance of the Scope.
8.3 The (results of) performed Scope require the approval by Client in writing indicating it meets the requirements of the contract, unless agreed otherwise in writing. 

Clause 9 - Default

9.1 If (any part of) the Scope delivered or performed do not conform to the contract, Client is entitled at its discretion:
(a) to require that Supplier, without delay, repairs or replaces the delivered goods or supplies the missing component(s) or duly remedies the services performed, within a reasonable period to be determined by Client and without prejudice to any of its other rights and remedies. Failing which, Client may source for alternative goods at the Supplier’s cost and expense, such cost and expense to be set-off against Client’s payment for the next order or the Security Deposit as detailed in the STCs (if any); and
(b) to keep the delivered goods in its custody at Supplier’s expense, until Supplier promptly provides further instructions on how to deal with these goods.
9.2 In the event Client informs Supplier it is not performing the services in accordance with the contract, Supplier shall promptly report in writing to Client of the measures (which shall be) taken in order for the services to be performed accordingly and to avoid any such reoccurrence in the future. If Supplier fails to carry out the rectification works within a reasonable time to be determined by Client and without prejudice to any of its other rights and remedies, Client may carry out the rectification work at the Supplier’s cost and expense.
9.3 Acceptance by Client of (any part of) the delivered or (results of) performed Scope shall not be deemed as a waiver of any rights or remedies by Client.
9.4 Any advice or notice provided by Client to Supplier with regards to the delivery or (results of) performed Scope, shall not release Supplier in any way from its responsibility or liability with respect to the proper fulfilment of its obligations under the contract.

Clause 10 - Liability and Indemnification

10.1 Supplier shall be liable and indemnify Client:
(a) for every claim for damage resulting directly or indirectly from or related to Supplier's non-performance of the contract, its failure to perform the contract timely or properly or its breach of any contractual or non-contractual obligation vis-à-vis Client or third Parties; and
(b) against any claim from third Parties resulting in respect of damage resulting directly or indirectly from or related to the Supplier’s non-performance of the contract, its failure to perform the contract timely or properly or its breach of any contractual or non-contractual obligation vis-à-vis Client or third Parties.

  Supplier guarantees the fulfillment of obligations by third Parties on Supplier's part (such as employees of Supplier or third Parties or their employees hired directly or indirectly by Supplier) in the same way as it guarantees the fulfillment of its own obligations.
10.2 If the delivered or performed Scope cause a product of Client to be determined to be a defective product in accordance with applicable product liability legislation, then Supplier shall indemnify, defend and hold harmless Client and its affiliates with respect to all product liability claims or demands resulting thereof.
10.3 During the performance of on-site services or delivery, Supplier shall be liable for any damage caused by its personnel or the personnel of its subcontractors or by its material or equipment, whether such damage is suffered by the Client or by a third-Party present on the site.
10.4 This clause 10 shall remain full force and effect notwithstanding the termination or expiry of the contract for any reason.

Clause 11 - Insurance

11.1 Supplier shall effect and maintain, at all times during the period of the contract and at the Supplier’s sole cost and expense, a comprehensive public liability insurance policy/policies in the joint names of the Client and the Supplier of an amount not less than S$1,000,000 per person and S$3,000,000 per occurrence and to include Waiver of Subrogation and Cross Liability unless otherwise agreed in the STCs or PO.
11.2 Where necessary, effect and maintain at all times during the period of the contract and at the Supplier’s sole cost and expense, a comprehensive workmen’s compensation insurance policy/policies in the name of the Supplier for all its employees assigned to the Client or engaged for the purpose of the contract.
11.3 Where necessary, effect and maintain at all times during the period of the contract and at the Supplier’s sole cost and expense, contractor all risk insurance or other insurances of an amount not less than S$3,000,000 for any one accident or occurrence.
11.4 Supplier also guarantees that its contract(s) of insurance shall be valid and in existence throughout the term of the contract, and that the terms of the insurance policy are usual in the industry of Supplier, including insurance cover for goods in transit and before delivery to the Client.
11.5 The policy/ policies (and the receipt for the last premium payable in respect thereof) must be produced and lodged with the Client by the Supplier without demand before the commencement of the Contract or within 30 days of the renewal of such policy/ policies.
11.6 If the Supplier is providing services, the Supplier shall ensure that it takes up a professional indemnity insurance against all claims of breach of contract or negligence, to the value of not less than S$1,000,000 in respect of each and any claim. Supplier also agrees to take additional cover in the event Client requires the Supplier to do so for such additional amounts as set out in the Scope of the STCs or PO. Each insurance shall include the Client as the co-insured Party, expressly provide for the waiver of any and all rights of subrogation against the Client which the insurer may otherwise be entitled and include a cross liability clause that the insurance shall apply to the Client and the Supplier and or any other insured Party as separate insured Parties.

Clause 12 - Conduct On Client’s Premises, where applicable

12.1 Supplier shall during the execution of their Scope make every effort and take precautions to minimise obstruction and inconvenience to all accessing public and Client’s staff and take precautionary measures to prevent damage or obstruction or outbreak of fire or any occurrence of accident to the Client’s premises, property and/or injury to any persons in the course of its performance of its obligations under the contract.
12.2 In the contract, Supplier’s adherence to Client safety regulations is of utmost importance and Supplier shall comply with the safety requirements.
12.3 Supplier shall comply with all Client’s regulations on security, environment, health, safety and discipline, from time to time in force for the performance by the Supplier of its obligations in the contract. In particular, Supplier shall comply with all of the Contractor’s duties and obligations contained in the Client’s “Environmental Health and Safety Guidelines for Suppliers” as detailed at the end of this GTCs.
12.4 The Supplier shall also be responsible for restricting all its employees within the boundaries of the job site and take all precautions to prevent trespassing into adjoining properties and keep unauthorised persons off the job site.
12.5 Immediately make good any damage or loss caused to the premises or property by Supplier, its employees, agents, independent contractors or any permitted occupier, and/or indemnify for any personal injury, to the satisfaction of Client. If Supplier fails to comply with the clause above, Client may carry out the necessary repair or reinstatement works at Supplier’s cost and expense and impose an administrative charge of 20 (twenty) per cent on cost.
12.6 if applicable, Supplier is to produce influenza vaccination and other medical tests certificate(s) as requested by Client of Supplier’s personnel who are performing the Scope in Client’s premises. The cost of influenza vaccination/medical test(s) shall be borne by Supplier. The validity of the influenza vaccination/medical test(s) should be for the same duration as that of the Term mentioned in the STCs or PO.
12.7 All provisions of the Environmental, Health and Safety (EHS) Considerations or as provided by the Client from time to time, are hereby incorporated by reference. 

Clause 13 - Force Majeure

Force majeure means the non-attributable failure of either Party to properly fulfill its obligations. Force majeure situations shall be communicated immediately by the affected Party. No Party shall have any liability or be deemed to be in default for any delays or failure in performance under the contract resulting from acts beyond the control of the Party, including but not limited to acts of God, acts or regulations of any governmental authority, war or national emergency, accident, fire, strikes, disturbance or industrial disputes or epidemics or any similar cause beyond the control of either Party which prevents or adversely affect the performance of the contract. In such an event, Client is entitled to dissolve the contract in the event the force majeure extends or is likely to extend beyond 30 (thirty) calendar days without any indemnification or other remedy. Notwithstanding the aforesaid, at any rate, shortcomings will be attributed to Supplier if they are caused by transport problems, illness of personnel, breach of contract by third Parties contracted by Supplier, strikes in Supplier's business or in the business of any of its engaged third Parties.

Clause 14 - Confidentiality

14.1 All communications between the Parties, all information and materials disclosed or supplied to or received by either of them, whether in written or electronic format, from the other Party hereto which is either marked “confidential” or is by its nature intended to be exclusively for the knowledge of the recipient alone, any information concerning the business transactions or financial arrangements of any of the Parties (the “Confidential Information”) hereto shall be kept confidential by the recipient and no disclosure is allowed, throughout the duration of the contract and for as long as such Confidential Information shall remain confidential, except to its employees/agents/subcontractors on a strictly need-to-know basis or with the prior written consent of the disclosing Party or the disclosure is required by law, court or regulatory authority. For these purposes, Confidential Information does not include any information which came into the public domain lawfully (i.e. not through a breach of obligation or duty of confidentiality).
14.2 Supplier shall and shall ensure that its employees and employees of third parties hired in connection with the execution of the Scope of the contract undertake to take measures to protect the confidentiality of all information of Client, of which they know or should have known that it is confidential. Supplier agrees and guarantees that all personal data of Client’s employees, sub- contractors and agents shall be kept confidential and that this will not be used for any other purpose than the contract. In the event of failure to do so as afore described on the part of Supplier, Supplier shall be held responsible for any disclosure, distribution, exploitation or use of Confidential Information by any of Supplier’s employees and employees of third parties hired in connection with the execution of the contract.
14.3 In relation to the collection, use, disclosure, access, correction and/or processed of any Personal Data (as defined in the Singapore’s Personal Data Protection Act 2012), the Supplier shall adhere to the following (a) all the rules and regulations set forth by the Personal Data Protection Act and (b) any reasonable directions, guidelines, policies or requests which Client may provide to the Supplier from time to time.
14.4 If Supplier fails to comply with its obligations arising from this clause 14, it shall be liable to Client for actual damages suffered.
14.5 This clause 14 shall remain full force and effect notwithstanding the termination or expiry of the contract for any reason.

Clause 15 - Intellectual Property Rights

15.1 Each party shall remain the owner of all intellectual property rights owned by it prior to its relationship with the other party or created outside the Scope of and independently of that relationship. Client shall be the owner of all intellectual property rights of the results of the performance of services pursuant to the contract, irrespective whether the results were complete or not. These property rights are transferred through the contract with Client from the moment of creation and Supplier will provide assistance in any actions that Client may reasonably consider necessary to effectuate the transfer of the aforementioned ownership. Supplier shall indemnify and hold Client and its customers harmless from and against all claims and lawsuits from third parties for infringement of intellectual property rights or based on unfair competition resulting from the possession and/or use of the goods and services by Client.
15.2 In the extent that any of the intellectual property rights cannot be transferred in accordance with clause 15.1, Supplier shall ensure that Client be granted a non-exclusive, royalty-free, irrevocable, perpetual, transferable, worldwide license in, to and under its intellectual property rights to enable Client to make, have made, copy, modify, create derivative works based upon, use, offer to sell, import, export, sublicense, publicly display, market, distribute, grant security interests in or otherwise commercially exploit the intellectual property rights for the purposes of the contract. Supplier shall indemnify and hold harmless Client against any claims, demands, losses, damages and expenses arising from or in connection with Client’s proper use of any intellectual property rights.
15.3 Each party’s trademarks and intellectual property rights shall remain vested in that party and neither party shall be entitled to use or have any rights to the other party’s trademark and intellectual property rights except with prior written consent of the other party.
15.4 Supplier shall not indicate on marketing materials or its website(s) that it performs services for Client, without the prior written approval has been obtained from Client.

Clause 15A - Personal Data

15A.1 Supplier shall comply with the Singapore Personal Data Protection Act 2012 (“PDPA”), all applicable privacy, data protection or similar laws and regulations (“Personal Data Protection Laws”) and shall not, by its act or omission, cause the Client to be in violation of any applicable Personal Data Protection Laws;
15A.2 Without prejudice to the foregoing, in respect of Personal Data which Supplier will be or are disclosing to Client:
(a) Supplier would have, prior to disclosure, obtained the consent from individuals whose Personal Data Supplier is disclosing to enable the Client to collect, use, disclose, share and/or process (through related companies, relevant third Parties or otherwise) the Personal Data for purposes in connection with the scope as elaborated in the WRS Group Data Protection Policy (the “Permitted Purpose”);
(b) that any Personal Data disclosed or to be disclosed by Supplier to Client are true, accurate, current and complete; and
(c) once Supplier becomes aware of any updates including changes to the details of the Personal Data or withdrawal of consent after disclosure, we should, as soon as reasonably practicable, notify Client in writing.
15A.3 Without prejudice to the foregoing, in respect of any Personal Data which Client may be or are disclosing to Supplier, or which Supplier may collect for Client (“Client Personal Data”), Supplier acknowledges and agrees as follows:
(a) Supplier shall only use Client Personal Data for the purposes which Client notifies to Supplier in writing (“Client Permitted Purposes”) and no other purpose;
(b) Supplier further agrees and undertakes to Client that its employees and/or agents and service providers shall only access Client Personal Data for the Client Permitted Purposes and will not handle the Client Personal Data in a manner exceeding the Client Permitted Purposes;
(c) Supplier shall, in respect of any Client Personal Data collected, used, disclosed, accessed and/or processed by Supplier in connection with these GTCs, comply with any requests, directions or guidelines which Client may provide Supplier from time to time. Supplier shall provide Client such assistance as it may reasonably require in meeting Client’s own obligations under the PDPA;
(d) Supplier shall employ administrative, physical and technical safeguards (including safeguards against worms, Trojan horses, and other disabling or damaging codes) to ensure that Client Personal Data is afforded protection in accordance with the PDPA. In particular, Supplier shall ensure that such Personal Data collected is kept secure and in an encrypted form, and shall use the best available security practices and systems applicable to the use of the Client Personal Data to prevent, and take prompt and proper remedial action against, unauthorised access, copying, modification, storage, reproduction, display or distribution of such Client Personal Data;
(e) Supplier shall keep complete and proper books, records and documentation relating to all collection, use and disclosure of Client Personal Data collected in connection with these GTCs, all consents relating thereto, and shall upon reasonable notice by Client provide unrestricted access to it or its agents or representatives to such books, records and documentation (including information stored in computerised form), and allow Client or its agents or representatives to make copies thereof. Supplier shall further provide such information as Client may from time to time require to verify compliance with its obligations under these GTCs or at law;
(f) Upon the termination or expiry of these GTCs, Supplier shall deliver to Client in a form specified by Client all records relating to any Client Personal Data which it has collected, used or disclosed in connection with these GTCs, together with all documentation, books, records and evidence of any and all consents or agreements with third Parties relating to such Client Personal Data. Supplier shall thereafter at its own cost and expense return, delete or destroy such Client Personal Data and all records thereof and provide upon Client’s request such evidence of deletion or destruction as Client may require;
(g) If Supplier becomes aware of any collection, use, disclosure of any Client Personal Data collected in connection with these GTCs otherwise than as permitted under these GTCs, or any misuse of any such Client Personal Data, or any security breach in connection with these GTCs that could compromise the security or integrity of such Client Personal Data or otherwise adversely affect Client or expose it to any claim, action or proceeding or if Supplier learns or suspects that any Client Personal Data collected in connection with these GTCs may have been or is at risk of having been disclosed to or obtained by any unauthorised person, Supplier shall at its own expense promptly notify Client and make all reasonable efforts to assist Client in relation to the investigation and remedy of such breach of security and any claim, allegation, action, proceeding or litigation with respect to this unauthorised access, use or disclosure of Client Personal Data;
(h) Supplier shall not transfer Client Personal Data out of Singapore except with the written consent of Client and in accordance with such further terms and conditions as Client may notify to Supplier.

For the purposes of this Clause 15A, “Personal Data” shall be defined as “data, whether true or not, about an individual who can be identified (a) from that data; or (b) from that data and other information to which the organisation has or is likely to have access.

Clause 16 - Mediation

All disputes, controversies or differences arising out of or in connection with the contract or the breach, termination or invalidity thereof (“Dispute(s)”) shall be settled insofar as it is possible through direct negotiation within 14 days from time the Dispute(s) arose. If direct negotiation fails, the Parties shall refer such Dispute(s) to the Singapore Mediation Centre (the “SMC”) for resolution in accordance with the Mediation Procedure of the SMC for the time being in force.

Notwithstanding anything in this contract, in the event of any dispute, controversy or claim arising out of or in connection with this contract, no Party shall proceed to any form of dispute resolution unless the Parties have made reasonable efforts to resolve the same through mediation in accordance with the Mediation Procedure of the SMC for the time being in force.

Any Party may submit a request to mediate to the SMC upon which the other Party shall be bound to participate in the mediation within 45 days thereof. A Party who receives a notice for mediation from the other Party shall consent to and participate in the mediation process or shall be deemed to be in breach of contract. Every Party to the mediation must be represented by senior executive personnel, of at least the seniority of a Head of Department or its equivalent, with authority to negotiate and settle the dispute. Unless otherwise agreed by the Parties, the mediator(s) will be appointed by the SMC. The mediation will take place in Singapore in the English language and the Parties undertake to abide by the terms of any settlement reached.

Clause 17 - Governing law and Jurisdiction

This contract shall be governed by, interpreted, and construed in accordance with the laws of the Republic of Singapore. All Parties to the contract irrevocably submit to the exclusive jurisdiction of the courts of the Republic of Singapore for the purposes of any dispute arising out of or in connection with this contract, including any question regarding its existence, validity or termination.

Clause 18 - Ethical Standards and Compliance

The highest standards of ethical, moral and lawful conduct are expected from supplier(s). In particular, Client expects Supplier(s), their agents and their contractors, to be familiar with and comply with all legal and contractual obligations relating to their business activities, and Client will not accept and conduct (including by omission) that it is unlawful or that violates such obligations. Client prohibits the offer or receipt of gifts, hospitality or expenses whenever such arrangements could affect the outcome of business transactions. A breach of this clause which shall be solely determined by Client shall amount to a material breach entitling Client to immediately terminate the contract.

Clause 18A - Access to Client’s IT Assets / Electronic Data / IT Infrastructure (as defined in the Client’s Information Security Policy) 

18A.1 Supplier shall comply with the Client’s “Information Security Policy for External Party” (found at https://www.wrs.com.sg/en/about-us/our-policies/business-with-us.html#is, in force at the time being and as may be updated by the Client from time to time), as incorporated herein by reference (the “Information Security Policy”).

Clause 18B - Supplier Code of Conduct

18B.1 Supplier shall comply with the Client’s “Supplier Code of Conduct” (found at https://www.wrs.com.sg/en/about-us/our-policies/business-with-us.html#scc, in force at the time being and as may be updated by the Client from time to time), as incorporated herein by reference (the “Code”).

Clause 19 - Notices

Any notice, claim or demand in connection with the contract shall be given in writing to the relevant party at the address stated in the STCs or PO (or such other address as it shall previously have notified to the other party). Any notice sent by fax/email shall be deemed received when sent. Any notice sent by hand shall be deemed received when delivered. Any notice sent by post from within Singapore shall be deemed received 48 hours after posting.

Clause 20 - Miscellaneous

20.1 Client reserves the right to assess the performance of the Supplier using Client’s ‘Supplier Performance Evaluation Form (CPEF)’ on a yearly basis to determine if Supplier is able to deliver the Scope required by Client.
20.2 Supplier shall not assign, transfer or contract to a third party, its rights or obligations under these GTCs, unless prior specific approval of Client has been provided. Client may assign its rights under the contract without the prior consent of Supplier. Further, Supplier shall not be entitled to further sub-contract, delegate or
otherwise arrange for another party or person to perform any part of the works or services sub-contracted, delegated or otherwise arranged to be performed by the Supplier, without the written consent of the Client.
20.3 All notifications must be in writing. Verbal communications will only have legal effect when confirmed in writing.
20.4 The relationship of Supplier and Client pursuant to the contract shall be that of independent contractor. Supplier shall not be deemed to be an employee of Client for any purpose whatsoever.
20.5 Should any provision of the GTCs be held invalid or unenforceable, both Parties agree that the remaining provisions shall remain in full force and effect.
20.6 Failure by Client to neglect to enforce any of the provisions of these GTCs or contract shall not be construed nor be deemed to be a waiver of its rights hereunder and shall not in any way affect the validity of the whole or any part of these GTCs or contract nor prejudice to Client's right to take subsequent action.
20.7 Notwithstanding the aforesaid, original signatures transmitted and received via facsimile or other electronic transmission of a scanned document (e.g., .pdf or similar format) are true and valid signatures for all purposes, and bind the Parties to the same extent as that of an original signature. 
20.8
A person who is not a Party to the contract has no right under the Contracts (Rights of Third Parties) Act, Chapter 53B of Singapore to enforce or enjoy the benefit of any term of the contract.
20.9 Nothing in this Agreement shall be interpreted as authorising or permitting the doing of any act that is prohibited by any written law.
Updated on 31 March 2021

Environmental, Health And Safety (EHS) Considerations

1. General

1.1. The Supplier shall comply with all relevant Acts, Regulations and Code of Practice of Singapore including any amendments or re-enactment thereto.
1.2. No works (except for those required for the installation of Earth Control Measures and Tree Protection Zones) shall commence on site before the approval of Contract Environmental Management and Monitoring Plan (EMMP).
1.3. The Supplier shall comply with all the EHS requirements contained in this Specifications and supporting documentation, even where these impose a higher standard than that required by current Singapore legislation.
1.4. Tool-Box Meetings shall be carried out for each work shift to ensure that involved person who may be exposed to a risk to his or her safety and health due to the work is informed of the nature of the risk involved and any measure or safe work procedure required during that specific work shift.
1.5. The EHS policy Statement is as follows:

We are committed to environmental, health & safety through the followings:

INTERVENE to pre-empt and prevent ill-health and injury

COMPLY with applicable legislations

ADOPT best practices and continually improve the environmental, health & safety standards

RESPONSIBLE for caring for the environment, guests, staff and anyone who may be affected by our work

EDUCATE on environmental protection and occupational health & safety

1.6. The Supplier shall be responsible and support the Client to achieve the following environmental objectives:
SN Objectives Monitoring Parameter / Trigger Level
1 Protection of native Flora
  • Ensure retained, translocated and planted flora’s health
  • Prevent introduction and proliferation of invasive flora species and weeds
Dieback from tips
Diseases
Edge effects
2 Protection of native Fauna
  • Ensure negligible to small* impact to both native and collection animals due to works
  • Prevent human-wildlife conflicts, animals’ escapees, spread of diseases
  • Minimise wildlife mortality and injuries
Fauna Monitoring in Buffers and CCNR Wildlife Mortality (Site and Road)
3 Noise
  • Ensure negligible to small* impact on Native Wildlife / CCNR due to construction and operations
  • Ensure small to negligible impact on WRS living collection in enclosures and Back-Of-House areas
  • Comply with NEA requirements for WRS visitors and staff
Baseline noise levels

70 dB(A) for Zoo animals

85 dB(A) for outdoor zoo visitors and workers
4 Water, Surface, Soil and Ground
  • Ensure zero illegal discharge and pollution into the Upper Seletar Reservoir and sensitive water bodies
  • Comply with PUB requirements (Lease Agreement) and NEA Trade Effluent Discharge
Trade
Effluent Discharge
5 Air
  • Ensure zero illegal discharge and pollution into the Upper Seletar Reservoir and sensitive water bodies
  • Comply with PUB requirements (Lease Agreement) and NEA Trade Effluent Discharge
PM10
6 Vector
  • Ensure small impact due to contaminants to air from construction and operations
  • Compliance to NEA requirement
NEA Requirement
7 Light
  • Minimise effects of nocturnal lights on habitats
Baseline lux level
*no loss of viability /function of habitat and does not cause substantial change in the population of the species, or other species dependent on it
1.7. The Supplier shall be responsible for the EHS of all operations in connection with the Contract and shall take all necessary actions to ensure the safety and health of all persons who may be on or adjacent to the work location.
1.8. The Supplier shall be responsible for ensuring that its Sub-Suppliers and all persons entitled to be on the workplace in connection with the Contract to comply with all relevant legal and contractual requirements and shall enforce its compliance.
1.9. The Supplier shall deem to have considered means and included all costs to ensure that their works are conducted in compliance to all local environmental regulations and relevant requirements listed in this specification. Any variation claims or claims for extension of time in relation to these requirements will not be permitted. In the event requirements cannot be complied with, the Supplier shall propose alternative solutions that will achieve the same intended outcome for WRS’s for approval prior to commencement of work/ activity.

2. Method Statement, Risk Assessment and Safe Work Procedures

2.1. The supplier shall identify all safety and health critical activities and ensure that a method statement is prepared for each activity and submitted to Client before commencement of such activities. Risk assessments and safe work procedures conforming to the Risk Management (RM) 2.0 guidelines shall be submitted with all method statements.
2.2. All method statements submitted by the Supplier shall include considerations on the environmental impacts and their respective mitigations.
2.3. The Supplier shall address all comments on the method statement arising from Client’s review. The Supplier shall fully comply with the method statement approved by Client. If there is any intention to change the method of work, the Supplier shall seek approval from Client.
2.4. The Supplier shall maintain a record of risk assessments conducted, including any control measures taken or to be taken and any safe work procedures.
2.5. The Supplier shall ensure all risk assessments and safe work procedures to be adequately briefed in relevant languages and disseminated to all relevant person prior to the work commencement. Records of such briefings shall be submitted to the Client Superintending Officer prior to the work commencement.

3. Permit-to-Work (PTW)

3.1. The Supplier shall comply with all relevant Acts, Regulations and Code of Practice of Singapore including any amendments or re-enactment thereto.
3.2. The PTW shall be valid only for the work shift unless otherwise agreed upon by Client. No work shall be carried out without a valid PTW that is evaluated by an appointed assessor and approved by appointed manager who has control over the work.
3.3. The Supplier shall ensure all risks and risk control measures addressed in the PTW to be adequately briefed in relevant languages and disseminated to all relevant person prior to work commencement.

4. EHS and Biodiversity Awareness Training

4.1. The supplier shall ensure provision of necessary EHS training under the statutory regulations and requirements, including training mandated by the Workplace Safety and Health Act and subsidiary legislations to its employees and suppliers, or as directed by client. The Supplier shall keep records of all training conducted and submit the same to Client when so requested.
4.2. The supplier shall ensure that no person, including its sub-suppliers, carry out works prior to the completion of necessary EHS training and obtaining a security pass. The Supplier shall ensure that training information is given in languages understood by the trainees. In addition, the supplier shall have a system to clearly identify new employees and workers for their initial thirty (30) days working in Client PREMISES.
4.3. The Supplier shall employ qualified operators for all machinery to be used in client’s premises. For machinery where there is no skilled training available in Singapore, supplier shall engage the provider of the machinery to train them and authorise them in writing. Examples of qualified operator include, but not limited to: welder, excavator operator, forklift operator and crane operator.
4.4. The Supplier shall ensure that all person and in particular new person, or person transferred to new assignments are given proper EHS training relevant to their duties.
4.5. The supplier shall implement an identification system to clearly identify all the qualified person and operators.
4.6. The Supplier shall ensure all workers are adequately trained and aware for environmental management.
4.7. The Supplier shall send representatives (i.e. project managers, environmental managers and site supervisors) to attend at least one (1) Biodiversity Awareness Training session and Environmental Management Briefing conducted by Sustainable Solutions prior to commencement of works, and at least one (1) refresher session every six (6) months throughout the Contract period. Training sessions shall be conducted on the second Monday of every month, unless otherwise advised by WRS.
4.8. The Supplier shall be responsible to ensure all personnel, including office/administrative staff, undergo the Biodiversity Awareness Training and Environmental Management Briefing.
4.9. Daily toolbox meetings shall include reminders on wildlife encounters and environmental protection.

5. Accidents and Incidents Reporting

5.1. Notwithstanding the reporting requirements of the legislation and the insurance specification, supplier shall notify client of any accident, incident, dangerous occurrence, occupational disease and near miss associated with this contract. Verbal notification shall be made to the client person-in-charge immediately and followed up by written notification within 24 hours.
5.2. The Supplier shall be responsible for reporting of any incidents/accidents relating to harm, injuries and death of fauna/flora, all environmental pollutions (such as discharge of silty water exceeding regulated limits); and emergencies immediately upon discovery to WRS.
5.3. The Supplier shall follow up with an investigation and submit an investigation report within 24 hours of the incident to WRS. The investigation reports shall contain key details including description, photo records, location, date, time, cause, corrective/preventive actions taken.
5.4. The Supplier shall propose remedial measures to prevent recurrence of the accidents, incidents, dangerous occurrence, occupational disease and near miss to the satisfaction of the Client person-in-charge.
5.5. The Supplier shall submit photos, sketches and evidences related to the incident, accident or near miss in soft and hard copies as deemed necessary to the satisfaction of the client person-in-charge.

6. Personal Protective Equipment (PPE)

6.1. The supplier shall provide, maintain and enforce the usage of PPE required for all its employees and suppliers working in Client Premises. The applicable PPE but not exhaustive are:
  • Industrial safety helmets with chin strap conforming to SS 98,
  • Helmets for pedal cyclists conforming to EN 1078,
  • Personal eye protection conforming to SS 473,
  • Hearing protection conforming to SS 549,
  • Respirators/ dust masks conforming to SS548 shall be provided for activities generating airborne contaminants, or in conditions with presence of airborne contaminants,
  • High visibility vest/ clothing conforming to EN ISO 20471,
  • Protective clothing for chainsaw users conforming to EN 381,
  • Work positioning and restraint system for fall prevention conforming to SS 528,
  • Personal fall arrest system conforming to SS 528,
  • Respiratory equipment, open-circuit self-contained compressed air diving apparatus requirements, testing and marking conforming to EN 250,
  • Protective gloves against chemicals and micro-organisms conforming to EN 374,
  • Protective gloves against mechanical risks conforming to EN 388,
  • Protective gloves General requirements and test methods conforming to EN 420, and
  • Safety footwear with steel toe cap and steel sole plate conforming to SS 513
6.2. The Supplier shall maintain and update all PPE issuance records. A PPE maintenance regime shall be established and implemented. Such records shall be made available for inspection at all times.
6.3. The Supplier shall ensure that all equipment is properly used by its employees and suppliers during the course of their work.

7. EHS Inspection

7.1. The supplier shall carry out internal EHS inspections at least once per work shift to ensure all required risk control measures are in place and effective during the course of their work.
7.2. Inspection of side supports of excavations and trenches, cranes, formworks and scaffolds should be carried out after any episode of inclement weather which may affect their stability/ integrity.
7.3. A written record of inspection findings shall be kept by the Supplier, together with the necessary remedial action and due date for completion submitted to WRS at WRS’s request. Any corrective action, as agreed upon with WRS, shall be immediately implemented by Supplier.
7.4. The Supplier shall institute an environmental performance reporting and review process as part of the regular updates to WRS. The items to be discussed include:
  • Environmental objectives i.e. compliance, potential non-compliance, and mitigation actions
  • Environment Risk Assessment i.e. new environmental impacts, mitigation measures and status of implementation
  • Environmental non-compliances i.e. warnings, fines and stop works with regards to vector control, earth control measures, noise, trade effluent, etc
  • Wildlife encounter, injuries, and death
  • Grievances
  • Inspections and monitoring findings i.e. exceedances, cause, and preventive actions
  • Summary of environmental incidents and accidents
  • Upcoming environmental impacts in relation to works
7.5. The Supplier shall prepare and submit an Environmental Performance Report, once every 3 months of Works on Site, and a final report upon Completion of Works.

8. Maintenance Regimes

8.1. The supplier shall assess the EHS risks especially in terms of age, noise, emissions, condition etc. associated with the equipment or tool and only those assessed with minimal EHS risks shall be brought to Client Premises.
8.2. The client person-in-charge shall stop the equipment or tool from operation or require its removal if he or she finds the EHS associated risks to be high. Supplier shall not be entitled to any claim for compensation or extension of time for completion.
8.3. The supplier shall implement a preventive maintenance program to ensure that all equipment and tools are maintained in a safe and working order.
8.4. The supplier shall implement a lockout and tag-out system in accordance with SS 571 : 2011, Code of practice for energy lockout and tagout.
8.5. The supplier shall implement an inspection program conforming to applicable standards and manufacturer guidelines. All equipment and tools that have undergone repair or maintenance shall be inspected and checked before returning to service. Stickers or tags shall be displayed to indicate its approval for usage or “Not for Use”.
8.6. Job-made or modified tools of any kind shall not be used in Client Premises.

9. Hazardous Substances and Chemicals

9.1. The supplier shall assess the Safety Data Sheets (SDS) of all the hazardous substances and chemicals prior to its entry to Client Premises for its suitability in terms of EHS hazards and consider safer alternatives.
9.2. The client person-in-charge may require the removal of any hazardous substance or chemical if there are safer alternatives. In such events, the Supplier shall not be entitled to any claim for compensation or extension of time for completion.
9.3. The supplier shall ensure that all hazardous substance or chemical containers are labelled; its movement is recorded and returned to the designated storage areas when not in use.

10. Temporary Electrical Installations

10.1. The supplier shall obtain licenses for using electrical power from their own generating sets. All temporary electrical installations, equipment and tools shall be checked and certified safe for use prior to usage in Client Premises by a Licensed Electrical Worker (LEW) and thereafter monthly and after any repairs. The LEW shall provide a sticker on the equipment and tools indicating the date on inspection and is safe for use.
10.2. A current photograph of the LEW(s) and the contact number(s) shall be displayed on the outside of all boxes containing electrical DBs and equipment for ease of reference. Letter of Appointment for the LEW(s) shall be submitted to Client when so requested.
10.3. The supplier shall ensure that all portable electrical appliances used in client premises such as hand-held tools and inspection lamps, are rated at 110 volts AC via a step-down transformer centre tapped to earth (CTE).
10.4. The supplier shall ensure that all generators and welding sets used in Client Premises are adequately and effectively earthed at all times during operation.

11. Storage Licence for Petroleum and Flammable Materials

11.1. The Supplier shall comply with all relevant Acts, Regulations and Code of Practice of Singapore including any amendments or re-enactment thereto.
11.2. If the Supplier intends to store petroleum and flammable materials in Client Premises, it shall obtain a storage licence from Singapore Civil Defence Force (SCDF) and a copy of the licence shall be submitted to Superintending Officer.
11.3. The Supplier may store petrol up to a maximum volume of 5 litres in Client Premises provided that it is kept in a safe and suitably constructed store which is licensed by the Fire Safety Department of the SCDF.
11.4. All diesel stored in Client Premises shall be kept in drums or in bulk tanks which in either case shall be located at a designated place away from any sources of ignition or open drain which does not lead to an interceptor, and shall be properly labelled. A “No Smoking. No Open Flames” sign shall be displayed at the storage location and a charged fire extinguisher of correct type kept on standby.
11.5. All bulk diesel tanks shall be properly supported in an elevated position to facilitate gravity discharge. They shall stand within a bund constructed to contain a volume of 110% of the volume of the tank. There shall be no breaches in the bund wall, no material shall be stored within the bund and rain water collecting in the bund shall be regularly removed to prevent build-up. The inner face of the bund wall shall be coated with a chemical resistant material. A chemical resistant valve, which shall be closed at all times, except for releasing rainwater into a storm water drain via an oil intercepting system, shall be installed at the outlet situated outside the bund, in accordance with the National Environmental Agency (NEA) Code of Practice on Pollution Control. SCDF licence shall be applied for such storage.
11.6. All drums of diesel in Client Premises shall be in good condition and shall be kept closed with a lid/ cap when not being used. They shall be stored on end with the lid/ cap uppermost and kept within a try of sufficient volume to contain the contents of the largest drum in the case of accidental rupture, taking into account the presence of the other drums within the tray.
11.7. Drums of diesel shall not be rolled along the ground. They shall be transported vertically chained on a trolley; or by a forklift fitted with a drum handling device and not standing unsupported on the forks or on a pallet; or by crane using a safe rigging technique.
11.8. Diesel shall be transferred from the storage drum to another container, or to the tank of machinery using a hand pump whenever practicable and at all times a drip pan must be provided. Where the diesel container is light enough to be lifted by one person it can be poured out by hand, using a funnel to guide the liquid.
11.9. The Supplier shall provide Oil-Fuel Spill Kit to mitigate spillages of diesel or related flammable liquids. Any spillages of diesel or related flammable liquids shall straight away be absorbed using sand or other absorbent materials, which shall be disposed of as contaminated waste. On no occasion should diesel be allowed to enter Client Premises drainage system unless this is connected to an interceptor prior to the waste being discharged into the public sewer system.

12. Emergency Preparedness

12.1. The supplier shall brief all its employees and suppliers on Client’s emergency response plan and ensure their competency in the emergency response procedures required by them.
12.2. When required, the Supplier shall ensure all its employees and suppliers to take part in Client’s table top exercises and emergency exercises/ drills.
12.3. The Supplier shall put in place a written rescue plan to ensure all its employees and suppliers who are using personal fall arrest system can be rescued as soon as practicable.

13. Work in Confined Spaces

13.1 The Supplier shall comply with Workplace Safety and Health (Confined Spaces) Regulations and Code of Practice (COP) for Confined Space Singapore Standard (SS) 568.
13.2. Where practicable the Supplier shall ensure that there are at least two readily accessible escape routes from each confined space. Confined Space Attendant (CSA) shall be present at access points for monitoring purposes at all times. The CSA shall hold a competent certification and trainings to perform his or her duties safely.
13.3. The supplier shall operate a tag system for entry so that all personnel entering the confined space can be accounted for.
13.4. The Supplier shall establish a written rescue plan for the purpose of rescuing persons in the confined space in the event of an emergency.
13.5. The Supplier shall have sufficient supply of suitable breathing apparatus, retrieval equipment and reviving apparatus shall be provided and kept readily available for a rescue operation in a confined space.
13.6. Gas monitoring shall be conducted by a competent confined space assessor to certify that the confined space is safe for workers to enter and thereafter at every four (4) hours intervals. Gas monitoring calibration shall be done on monthly basis and calibration records shall be kept.
13.7. The Supplier is to ensure that at least one of the persons in the confined space shall be equipped with a suitable continuous gas monitoring device when work is being carried out.
13.8. Confined space ventilation systems shall be provided of ventilation speeds and equipment calculated and deemed adequate by Professional Engineer. The energy source of ventilation systems shall be of independent supply to prevent sudden ventilation disruption.
13.9. The supplier where necessary shall ensure “Fit Testing” for all personals to ensure suitable and safe respiratory protective devices are provided and checked prior to entry into a confined space.
13.10. The supplier shall ensure that suitable atmospheric monitoring devices such as anemometer and wet/ dry bulb thermometer are made available for the competent
confined space assessor to determine the air flow, ambient temperature and humidity level within the confined space.
13.11. The Supplier shall ensure that all portable electrical appliances used in confined space such as hand-held tools and inspection lamps, are rated at 110 volts AC via a step-down transformer centre tapped to earth (CTE).

14. Excavations

14.1. The Supplier shall comply with all relevant Acts, Regulations and Code of Practice of Singapore including any amendments or re-enactment thereto.
14.2. The supplier shall appoint sufficient number of banksman to coordinate excavation activities. The banksman shall be appointed in writing and should be competent for his or her duties. The banksman shall be properly identified and have overall control of the excavation works.
14.3. For excavations exceeding 4 metres in depth, the Supplier shall appoint at least one banksman within 30 metres length of excavation. If deemed necessary by Client person-in-charge, the Supplier shall appoint additional banksman.
14.4. Communication in the form of walkie-talkie sets shall be established between the banksman and the excavator operators. The banksman shall be equipped with a loud hailer with siren function to communicate during emergency. No one shall be within any excavator’s swing radius.
14.5. Excavators within the excavation pit shall have suitably reinforced cabin roofs capable of withstanding impact from falling objects from the top of the excavation.
14.6. For excavations exceeding 2 metres in depth, the Supplier shall ensure effective guard-rails and toe-boards are provided to prevent falls and falling objects.

15. Lifting Operations

15.1. The Supplier shall comply with all relevant Acts, Regulations and Code of Practice of Singapore including any amendments or re-enactment thereto.
15.2. The supplier shall be responsible for ensuring that all lifting operations carried out in Client Premises and any lifting machines, appliances and gears brought into Client Premises are done so with minimal risk of injury to persons including members of public or damage to property.
15.3. Effective control must be exercised at all stages of a lifting operation through the deployment of a competent and authorised lifting supervisor, signalman, rigger and a registered crane operator.
15.4. All lifting machines, appliances and gears used in Client Premises must be suitable and safe for the task, used within their rated safe load capacity and must be of good construction, sound material and free from patent defects.
15.5. The supplier is to submit a specification list for all lifting machines before deploying them in Client Premises detailing their ownership, make, identification number, maximum safe working load and the corresponding radius, lifting machine certification number and date of expiry.
15.6. No excavator shall be used as a lifting machine on site unless it is originally designed and manufactured to also function as a lifting machine and comply with all MOM stipulated requirements.
15.7. The supplier shall ensure that Lifting Plan and Permit to Work System for Lifting Operation are implemented for all lifting operations before work commencement.
15.8. Lifting supervisor shall wear brown safety helmets and green reflective vest with identification tags.
15.9. Rigger/ signalman shall wear red safety helmets and red reflective vest with identification tags.

16. Lifting Machinery

16.1 The Supplier shall comply with all relevant Acts, Regulations and Code of Practice of Singapore including any amendments or re-enactment thereto.
16.2. The supplier shall ensure that before any lifting machine, including lorry crane, is brought into use in Client Premises the labels on all controls, the details on the safe working load radius chart and any other safety related notices in the cab or on the body of the machine shall be written in English as well as in a language comprehensible to the crane operator.
16.3. The supplier shall ensure that no lifting operation shall be carried out on site using the auxiliary hook of a mobile crane unless its safe working load (SWL) is shown on the Lifting Machine Certificate in addition to that of the main hook block and is not exceeded.
16.4. The supplier shall ensure that both the lifting supervisor and the crane operator are able to understand the working load chart. No lifting machine over 15 years shall be operated in Client Premises regardless of its intent of use. All mobile cranes shall be fitted with rear view camera for safe rear monitoring.
16.5. Cranes fitted with a load radius indicator (LRI) shall sound an audible alarm in the crane cab if its safe working load is exceeded on either the main or the auxiliary hook. A second alarm connected to the LRI, shall be fitted external to the cab and shall emit a signal of a sufficient volume to make it audible above the ambient site noise levels during working hours. Visual warning shall also be provided externally to indicate safe working range and overload conditions.
16.6. LRI shall be fitted with a limiting device, which disables the crane from continuing with any lifting operation under overload conditions. Once disabled, the device should only permit the crane to return to the safe working range. The device shall be tamper proof, with no over-ride to disable it, and shall be maintained in good working order. In case of provision of bypass switch for LRI, it shall be secured by a lock and kept with the lifting supervisor.
16.7. LRI shall be calibrated and maintained according to the manufacturer specifications and verified by the Authorized Examiner (AE) during his or her annually inspections to ensure good working condition.
16.8. If the crane is down rated by the AE during his or her annually inspections then the LRI shall also be calibrated and a new capacity chart should be drawn up and posted in the crane cab. The AE shall highlight the above details on the lifting machine certificate.
16.9. Lifting machine shall not be used for any unsafe operation that may affect its overall integrity or stability.
16.10. At least 24 hours before any crane is brought into Client Premises the Supplier must submit to the Client person-in-charge:
(a) The lifting plan for the operation to be carried out.
(b) A copy of the current lifting machine certificate for the crane.
(c) A copy of the crane operator’s MOM registration.
(d) The name and the supporting documents of the lifting supervisor responsible for it.
16.11. Lifting operations involving lorry cranes shall take place over the side of the crane body and not in an arc over either the front or rear of the chassis, in accordance with safe working practices.
16.12. The supplier shall ensure that every lifting gear and appliance brought into Client Premises, including those accompanying rental cranes, has a valid lifting gear or appliance LG/ LA certificate and clearly marked with its SWL. All LG/ LA shall be inspected by an AE once every 12 months.
16.13. The supplier shall ensure that LG/ LA is not loaded beyond its SWL and this includes multi leg chain slings being used at variable angles.
16.14. The supplier shall ensure that LG/ LA is not used for any purpose other than the raising or lowering of a load.
16.15. If an item of lifting gear is inadvertently subjected to a force exceeding that it is designed to experience when lifting an object at its SWL then the supplier shall ensure that it is taken out of use.
16.16. The supplier shall implement an inspection programme to thoroughly check all LG/ LA by a lifting supervisor prior to its first use in Client Premises and thereafter on a monthly basis. Inspection register and checklist of the thorough check shall be submitted to Client person-in-charge. Defective LG/ LA shall be discarded.
16.17. Prior to use, the operators of lifting equipment and accessories shall perform a pre-use check in order to identify any faults in the equipment. This shall be a daily check at the start of each shift. Defective LG/ LA shall be discarded.
16.18. When not in use the supplier shall ensure that all items of LG/ LA are stored in a rack sheltered from the weather and maintained regularly. Should any LG/ LA be exposed to a corrosive material, it must be washed off afterwards and re-greased.
16.19. All mobile cranes shall be equipped with a data logger in accordance with EN 13000.

17. Lifting Supervisors

17.1 The Supplier shall comply with all relevant Acts, Regulations and Code of Practice of Singapore including any amendments or re-enactment thereto.
17.2. The supplier shall ensure that a sufficient number of qualified lifting supervisors are employed in Client Premises, whether by itself or by its suppliers, to provide adequate supervision for all lifting operations carried out both by day and by night including loading/ unloading. There must be a minimum of one lifting supervisor to three cranes if they are co-located within a 50m diameter and carrying out routine lifting operations, and one lifting supervisor to one crane if it is geographically isolated or carrying out a heavy/ abnormal/ awkward lifting operation or operating near building/ public roads. In addition, the supplier shall also station at least one additional worker to assist signalman for lifting operations carried out near public areas.
17.3. Lifting supervisor shall supervise and coordinate all lifting operations under his or her charge. Lifting supervisor shall familiarise himself or herself with the safe working load chart of each crane for which he or she is responsible and has identified himself or herself to the operator of each such crane as being the only individual whose instructions concerning any lifting operation are to be followed. This includes the positioning of the crane prior to the lift as well as slinging of the load.
17.4. Prior to any lifting operation involving mobile crane, the lifting supervisor must satisfy himself or herself that the crane is positioned suitably close to the load and its destination to ensure that the operation can be carried out at the safest appropriate radius.
17.5. The lifting supervisor shall ensure that the load is safely rigged, and a tag line is attached before signalling to the crane operator to start the lift to control the load. The lifting supervisor is responsible for the load until it is safely resting at the intended destination either by taking control of the operation himself or herself for non-routine lifts or for routine lifting operations, by thoroughly briefing the crane operator, riggers and signalman on the safe work procedures to be followed.

18. Crane operators

18.1 The Supplier shall comply with all relevant Acts, Regulations and Code of Practice of Singapore including any amendments or re-enactment thereto.
18.2. The supplier shall ensure all crane operators engaged are competent for the lifting operation.
18.3. The crane operator shall enter the date, types of maintenance carried out and any malfunction of the crane in a checklist or logbook. He shall not operate the crane until any such defect is rectified, and the crane’s use is authorised by his lifting supervisor.
18.4. All cranes shall be checked by its operator at the start of any day/ shift using a checklist written in English and in a language comprehensible to the operator. Copies of the checklist together with the lifting machine certificate, operator certificate, permits should be retained in the crane cabin for verification.
18.5. The crane operator is to ensure that the outriggers are fully extended, and any adjustments made to the jacks to level the crane before lifting operation commences. Steel plates of minimum dimensions 1m by 1m by 25mm shall be placed under all the outriggers of any lorry cranes deployed for a lifting operation unless that crane is entirely sited on hard standing such as a reinforced concrete surface, with no void underneath. Pieces of timber are not to be used.

19. Lighting

19.1. The supplier shall provide temporary illumination with lighting levels of not less than the values as specified in SS 531 part 3.
19.2. All lightings shall only be deployed for emergency and safety reasons. All anticipated night works (including potential safety and emergency scenarios) shall be identified and documented in the Supplier’s EMMP. The Supplier shall conform with the following lighting requirements,
19.3. Unless otherwise discussed and agreed with WRS:
  • All lighting shall be directed away from vegetated areas beyond the Site, habitats, and the Upper Seletar Reservoir. Upward and directional lighting, lighting into unintended areas shall be avoided.
  • Where lighting is required to be installed for safety and security purposes, regulatory requirements will be followed.
  • Reduce the duration of nocturnal lighting sources by using a timer or movement-based sensor system to turn off lights.
  • Where permanent lights are employed, ensure that darker passages between lights exist for sensitive fauna to pass. Automatic dimming to reduce lighting intensity will also be considered.
  • Lumination that has a high UV component shall be avoided to reduce impacts on insects.
  • Broad spectrum lights shall be avoided.
  • Light fittings shall be installed to reduce nocturnal light impacts on habitats in vegetated areas and habitats outside the Contract boundary that are close to these light sources.

20. General Safety

20.1. The supplier shall provide, put up, maintain and finally remove, when instructed, Danger, Warning, Caution or Information signs, located appropriate to Client Premises layout. The signs shall be of adequate size and written boldly to ensure prominence and clarity. These shall be put up on existing footpaths and at points of access likely to be used by the public to warn or inform them of the existence if the works. These notices shall be in addition to any notices required to be put up to meet the statutory requirements.
20.2. The supplier shall ensure that all roads, pavements and public footpaths are kept clear of waste materials, debris and dust.
20.3. Unless otherwise agreed, the supplier shall be responsible for the proper fencing, hoarding, lighting, guarding and watching of the works.
20.4. The supplier shall implement a buddy system for all employees and suppliers.
20.5. The supplier shall provide capping on all protruding starter reinforcement bars with individual plastic/ rubber caps or hose/ tubes.
20.6. The supplier shall ensure that horseplay, practical jokes, scuffling, wrestling or fighting are strictly prohibited in Client Premises.

21. Working at Heights

21.1. The Supplier shall comply with all applicable legislative environmental, health and safety (EHS) requirements of Singapore including any new Acts and Regulations which may be gazetted during the period of the Contract including any amendments or re-enactments thereto.
21.2. The supplier shall provide safe and suitable access equipment for its employees and suppliers to carry out their works at heights safely and ensure safe use of these access equipment.
21.3. The supplier shall provide platform ladder of suitable height or other safe and suitable access equipment, instead of A-frame ladder, in the event where both hands are required to perform the works at heights.
21.4. All platforms, covers, ladders, stairways, staging, scaffolding and other provisions for access provided by the supplier shall be installed and maintained in compliance with current legal requirements and made available for use as early as possible. In cases where this is impracticable the supplier shall provide all necessary temporary access facilities which shall be constructed, installed and maintained in a safe and secure manner.
21.5. The supplier shall provide safe and suitable personal fall prevention or arrest system to employees and suppliers in the event where safe and secured foothold and edge protections are inadequate or impractical. The supplier shall ensure these systems are installed and maintained in compliance with current legal requirements and the safe use of these systems.
21.6. For works at heights where a person can fall from a height of more than three (3) metres, including falling into depths, the supplier shall ensure it is carried out safely by
implementing a Permit to Work (PTW) System for Working at Heights according to the requirements and format set by Client.
21.7. The PTW System for Working at Heights shall ensure all person involved are informed of the hazards associated and the precautions they have to take, and the necessary safety precautions are taken and enforced when the works at heights are being carried out. The PTW System shall be implemented for each work shift and a copy of the completed PTW System shall be submitted to Client person-in-charge.
21.8. The supplier shall appoint competent work at heights supervisor, work at heights safety assessor and authorised manager to apply, evaluate and issue the PTW respectively.
21.9. The supplier shall ensure that the appointed authorized manager review and assess the need to continue the work at height on a daily basis, and to revoke the permit-to-work issued in respect of the work at height if he thinks fit to do so.
21.10. Where industrial rope access system is used in Client Premises, the contactor shall ensure such work is carried out in compliance to WSH (Work at Heights) Regulations, and SS 508 Part 1 & 2 or equivalent. The contactor shall ensure immediate supervision by a competent industrial rope access and work at heights supervisor is provided at all times to ensure all necessary risk control measures are implemented and maintained effectively.
21.11. The supplier shall ensure every anchorage and anchorage line of the industrial rope access system is installed in accordance with the design and drawings of a professional engineer (PE).
21.1.2 The supplier shall ensure a competent industrial rope access and work at heights supervisor to inspect the industrial rope access system at the start of every work shift to ensure that it is in good working condition and is safe for use, immediately remove from service any equipment of the industrial rope access system which is found to be defective, and immediately enter the results of every inspection into a register, which shall be appended with inspection checklists for each critical component of the industrial rope access system.
21.13. The supplier shall ensure a copy of the PE endorsed design and drawings of every anchorage and anchorage line, and the inspection register and checklists of the industrial rope access system are submitted to Client person-in-charge.

22. Traffic Control and Road Safety

22.1. The supplier shall provide, install and maintain all necessary traffic and directional signs, barriers, blinkers, rotating beacons, cones, lane markings etc. in accordance with the requirements stipulated in the Code of Practice for Traffic Control at Work Zone to guide and inform the public of works carried out at road area or any road lane closure. The supplier must observe the minimum clearance required between the working area and the trafficked carriageway and ensure that all plants and materials do not intrude into any area reserved for pedestrians, cyclists or other traffic.
22.2. The supplier shall provide a Traffic Marshal donned in bright green – yellow full uniform with reflective gloves and light strobes for enhanced visibility.

23. Spillage on Roads

23.1. Washings from the wash bay shall be directed into a slit trap before its final discharge into a suitable outlet.
23.2. Preventive measures shall be taken to limit the incidence of earth droppings from earth moving vehicles. In the event that any earth dropping occurs onto a public road/ drain, such earth shall be removed and the roads/ drains washed by the supplier at his own expense to the satisfaction of Superintending Officer.

24. Environment

24.1. The supplier shall be responsible for all impacts on the environment from its activities. Such impacts include any form of pollution and excessive noise affecting those outside Client Premises boundary.
24.2. The supplier shall also be responsible for ensuring the health of the public who may be affected by its activities.
24.3. The supplier shall comply with all relevant Acts, Regulations and Code of Practice of Singapore including any amendments or re-enactment thereto including, but not be limited to, the followings:
  • Code of Practice on Environmental Health.
  • Code of Practice on Pollution Control.
  • Code of Practice on Surface Water Drainage.
as well as any environmental submission and conditions as required by relevant environmental regulators. The Supplier shall ensure that submissions are per requirements of the respective regulators and obtain the necessary approvals by the authorities before the commencement of works.
24.4. The Supplier shall develop a Contract Environmental Management and Monitoring Plan (EMMP), which includes an EMS that is certified to the current ISO14001 standard, that identifies and defines Site-specific measures that:
  • Manage environmental aspects, such as flora, noise, vector, air quality, water quality and earth control measures, during the carrying out of Works on Site; and
  • Complies to current local environmental regulations and requirements of environmental regulators (NEA, PUB, NParks and SFA amongst others).
24.5. The Contract EMMP shall be approved by WRS, and any relevant authority’s approval obtained, before commencement of Works on Site.
24.6 The Supplier shall implement the approved Contract EMMP, including the EMS, throughout the duration of the Contract. The Supplier shall also update the Contract EMMP and EMS to address additional environmental impacts in the course of Works on Site.
24.7 If requirements per the approved Contract EMMP cannot be complied with, the Supplier shall propose for WRS’s approval alternative measures that will achieve the same intended outcome.
24.8. Superintending Officer may also require additional measures to be put in place if current measures are deemed insufficient.

25. Air Pollution

25.1. Any atmospheric pollution (in the form of smoke, fumes, vapours, dust and other pollutants) shall be effectively controlled. Air pollution control requirements such as the concentration and rates of omission of air pollutants shall be within legal limits.
25.2. Superintending Officer reserves the right to request for a newer machine or an emission control device be installed if any machine is deemed to be producing excessive greyish/ black smoke.
25.3. The Supplier shall demonstrate that construction activities are scheduled (such as land clearance, demolition works, earthworks and building construction) in a way that minimises the area of ground exposed and the volume of soil and construction material handled at any one time.
25.4. Access routes shall be covered by aggregates, concrete lined or with steel plates to reduce dust emissions.
25.5. Dust suppression methods such as misting or via mechanical means shall be used during dry conditions. Water suppression shall be provided for all dust generating activities (e.g. during ground cover removal, soil removal, excavation, and earth handling) and at exposed areas.
25.6. All dusty operations must be adequately shielded and/ or arrested with water at point of impact.
25.7. Supplier shall ensure all drivers of motor vehicles to turn off engine while it is stationary to prevent vehicle left idling, for any reasons other than traffic conditions.

26. Water and Land Pollution

26.1. The Supplier shall ensure zero discharge to/leading to the Upper Seletar Reservoir.
26.2. Discharge of wastewater shall be to temporary storage tanks for removal by a licensed wastewater collector.
26.3. Disposal of construction wastes (wastewater and solid wastes) into streams, storm water channels or Upper Seletar Reservoir are strictly prohibited. The Supplier shall put in place procedure to ensure compliance.
26.4. Quality of wastewater shall comply with the latest limits stipulated in the Trade Effluent Regulations (e.g. concentration of oil and grease in the wastewater shall not exceed 10mg/l for watercourse).
26.5. Wastewater shall not be discharged into watercourses. Wastewater shall be discharged into sewers. Gully traps and wastewater drainage system shall be provided to drain wastewater into the sewerage system.
26.6. All equipment and machinery used at the work site shall be maintained and operated in a manner such that it does not give rise to leakage of fuel/oil to ground, and will comply with the Environmental Protection and Management (Vehicular Emissions) Regulations.
26.7. The Supplier shall provide bunded and covered storage for all hazardous materials in accordance with the manufacturer's safety requirements. Storage of hazardous materials on-site shall be limited to the minimum necessary to reduce the impact of any spillage or mitigation failure.
26.8. Equipment will be bunded to capture and control oil, grease and other spills. All leakages from equipment and machinery including generators and compressors shall be contained with a spill tray of adequate size to prevent leakage. The Supplier shall ensure that such equipment and machinery are placed on flat ground such that the spill tray is level.
26.9. Diesel drums and chemicals shall be stored under shelter within concrete bund walls or in storage containers with good ventilation. Spill trays shall be provided for all drums, plants and machinery and potentially pollutive substances used in Client Premises.
26.10. All diesel storage be contained, and with capacity of at least 115% or more than the volume of diesel storage.
26.11. All spill containment facilities and spill trays shall be regularly maintained to prevent rain from washing out the pollutive substances
26.12. All portable sanitary facilities and temporary storage facilities for hazardous materials (e.g. fuel, lubricant, oils, paints) shall be located away from surface water courses on hardstand.
26.13. Portable sanitary facilities shall be managed and maintained to a satisfactory level of cleanliness by a licensed third party.
26.14. Maintenance and mechanical repairs will be undertaken at dedicated designed locations, bunded to capture and control oil, grease and other spills.
26.15. Use hand fuel transfer pump and pipes equipped with flow control valves on for refuelling operations.
26.16. Spill management kits shall be provided at worksites (in accordance to the type of hazardous materials to be used, include but not limited to rags, sands, eyewash, protective gloves etc.) at where hazardous materials, equipment and machinery will be stored and used.
26.17. The Supplier shall put in place a response plan to cater for accidental spillages (leaks from pipework during decommissioning; from machinery and equipment; spills resulting from accidental damage to other underground structures uncovered during excavation works etc.) into any watercourse. This plan shall be communicated to all personnel.
26.18. All spills must be cleaned within the same day or immediately under wet weather conditions.
26.19. For works adjacent to Upper Seletar Reservoir, silt curtains shall be deployed onto the water bodies to contain any potential water pollution from work sites. The permission to deploy such shall be sought for by the Supplier with the relevant authorities.
26.20. A drainage system shall be provided to drain off all surface water from the worksite into a slit trap before its final discharge into a suitable outlet drain, canal, stream or river. Such slit trap provided shall be of adequate size and regularly desilted throughout the duration of the project.
26.21. All activities involving repair, servicing, engine overhaul etc. shall be carried out in a covered area which shall be kerbed or provided with scupper drains to channel all wastewater into the sewerage system.

27. Earth Control

27.1. The Supplier shall implement the appropriate covers in order to minimize the extent of any exposed earth surfaces:
  • Vegetation is retained within Client Premises.
  • Bare surface not covered by vegetation, is covered by erosion control blanket.
  • Paving used to prevent erosion.
27.2. The Supplier shall ensure all excavated materials and soil are either removed from Client Premises or stored in proper containment by the end of the day.Preventive measures shall be taken to limit the incidence of earth droppings from the earth moving vehicles. In the event that any earth dropping occurs onto a public road/ drain, such earth shall be removed by the Supplier to the satisfaction of the Client person-in-charge.No drain, public street or lane shall be obstructed by excavated material during the course of work.
27.3. The Supplier shall engage a Qualified Erosion Control Professional (QECP) to design the ECM in accordance to the PUB’s regulatory requirements and best practices.
27.4. The Supplier shall prepare, submit, and obtain the necessary clearance from PUB with regards to ECM before start of works.
27.5. The Supplier shall submit their ECM Management Plan as part of the Environmental Management Plan including:
27.6. No construction works shall commence without adequate ECM facilities to ensure no discharge containing Total Suspended Solids (TSS) in concentration greater than the prescribed limits under Regulation 4(1) of the Sewerage and Drainage (Surface Water Drainage) Regulations throughout the project, especially during the site clearance stage.
27.7. During interim phases for installation of ECM facilities, all runoff must be contained and transported off site for treatment.
27.8. The Supplier shall ensure that their engaged QECP conduct monthly site inspection to verify ECM implementation and its effectiveness during construction and submit an ECM inspection report based on the template specified in Guidebook on Erosion & Sediment Control at Construction Sites published by PUB.
27.9. During construction works, the Supplier shall revise and resubmit the ECM plans for PUB clearance to ensure the ECM implemented on site is in accordance with what has been cleared by PUB.
27.10. The Supplier shall have a staff with Earth Control Measures Officer (ECMO) qualification on site to ensure that the implementation, maintenance and inspection of ECM are in accordance to the QECP’s design. The ECMO shall also monitor the effectiveness of ECM throughout the various stages of construction.
27.11. Activities that exposes bare earth (such as land clearance and earth work) shall be minimized and scheduled in phases to reduce the area of ground exposed and the volume of soil and construction material handled at any one time. The Supplier shall implement the appropriate covers to minimise the extent of any exposed earth surfaces:
27.12. Vegetation is retained within WRS Premises
27.13. Bare surface not covered by vegetation, is covered by erosion control blanket
27.14. Paving used to prevent erosion
27.15. All stockpiles and exposed earth surfaces shall be maintained below a maximum height of 2 m and covered within 3 hours of non-usage with Erosion Control Blankets. Canvas sheets or tarpaulin shall not be deployed for cover for more than 1 day. The Supplier shall maintain and track the cut and fill volume to minimise quantity of soil required to be stockpile for backfill works. All on site stockpile shall be covered with berms and bunds maintained to prevent wash down of soil.
27.16. The Supplier shall clear his sedimentation pond within 10 hours of all rainfall events. The sedimentation ponds shall be empty at all times.
27.17. All runoff shall be contained within the site and allowed discharge after treatment to within regulated levels.
27.18. Cleared vegetation, particularly at sloped areas, will be covered with mulch or erosion control blankets to control erosion of exposed soil. Re-vegetate exposed ground as soon as possible to stabilise surfaces and minimise re-entrainment of dust and potential for erosion of waste spoil to watercourses.
27.19. The Supplier shall not remove the ECM until all works are completed and upon the advice of the QECP. The Supplier shall inform PUB and the Engineer prior to removal of ECM on completion of the project.

28. Flooding Protection

28.1. The contactor shall consider the risks of flooding due to nature or arising from the activities and propose relevant risk mitigating measures in its risk assessment where applicable.
28.2. When pumping is proposed, the supplier shall address the followings:
  • Operating procedures.
  • Provision of a secure power supply and back-up.
  • Automation and/ or reaction time to start up the pumps.
  • Method and arrangement of discharge.

29. Flooding Evacuation and Rescue Procedure

29.1. The safety provisions to be put in place shall not be limited to providing of an emergency evacuation and rescue plan, trained rescue teams and water rescue aid or equipment. The trained rescue team and emergency procedure shall be in place before work commencement. The number of trained rescue teams and water rescue aid or equipment shall be increase when deem necessary by the client person-in-charge. The water rescue aids or equipment shall be properly maintained throughout the lifetime of the project.

30. Contaminants

30.1. Soil samples at appropriate depths and spacing shall be taken for testing by a competent person to identify any contaminant present as well as monitoring of airborne contaminants through air sampling when applicable. Soil contaminants to consider shall include, but not limited to, heavy metals and their derivatives, hydrocarbon compounds
and asbestos. Airborne contaminants to consider shall include, but not limited to, methane (CH4) and other flammable gases.
30.2. The supplier must take all necessary precautions to prevent any person from being exposed to the risk posed by the contaminants.
30.3. It shall be noted that contamination can be caused by a range of different hazardous materials and by a mixture of concentrations and distributions. Contaminants can also migrate to adjacent areas via ground water.
  • Measures shall be taken in the design to alleviate the risks and describe those hazards that are not reasonably practicable to eliminate by design but must be controlled by the supplier and any other relevant party.
  • The supplier shall ensure that sufficient information is provided on the nature, extent and level of contamination and that all personnel entering the site shall be informed of the hazards and the precautions needed.
  • All permissible exposure limits shall be established and communicated.
30.4. Appropriate Personal Protective Equipment (PPE), which may include but not limited to waterproof safety boots and gloves when handling wet material, shall be provided for all personnel working in Client Premises when applicable.
30.5. Practical measures shall be implemented to control dust generation in Client Premises that may pose a possible hazard to those working in Client Premises as well as the public.
30.6. Air quality in Client Premises shall be monitored on a frequency deemed appropriate when applicable. Gases to be monitored include, but not limited to, methane (CH4) and other flammable and toxic gases, with emergency plans prepared in the event permissible limits are breached. A record of the daily monitoring is to be submitted to the Client person-in-charge weekly when applicable.
30.7. The supplier shall comply with all the statutory requirements as laid down by the National Environment Agency with regards to the disposal of contaminated waste material. The supplier shall transport waste material directly from the excavation to the approved dumping ground and shall discharge the waste directly into position. No stockpiles of waste are allowed on site.

31. Groundwater (Only Applicable if there is deep excavation)

31.1. Discharge of pumped dewatered groundwater shall either be to temporary storage tanks for removal by third party licensed wastewater collector; or to a temporary treatment system prior to discharge to a discharge point agreed with PUB.
31.2. The Supplier shall monitor the groundwater levels at the locations determined as required via geotechnical design.
31.3. The Supplier shall limit potential groundwater drawdown and subsequent water level impacts during any excavation e.g. use recharge wells as necessary during excavations. The method shall limit groundwater drawdown shall be provided as part of the Environmental Management Plan and extent determined by geotechnical design.
31.4. For all locations with excavation of depth near or deeper than groundwater level, an Environmental Baseline Study (EBS) borehole shall be installed in the middle of the area where excavation will be carried out and the groundwater and soil of each locations be tested against the Dutch Intervention and Target Standards. The Supplier shall, with the advice of their consultant, provide the methodology and location of sampling for approval as part the Environmental Management Plan for approval. The test shall be conducted within 3 months of the award of contract.
31.5. If the location of excavation was found to be contaminated beyond the Dutch Intervention and Target Standards, the water that will ingress into the excavation are shall be contained from leaking to reservoir and drainage system and be transported out of site for proper treatment.
31.6. The Supplier shall conduct monthly groundwater quality testing against the Dutch Intervention and Target Standards at the location of the EBS agreed with WRS.

32. Rodent Control

32.1. Use source reduction as the main form of rodent control. Food consumption and storage must be strictly restricted to designated areas where lidded rubbish bins are available.
32.2. Food must only be stored in rodent proof storage containers/ cabinets with at least 60cm clearance above the ground.
32.3. Pest control team should also look out for evidences of rodents and their burrows during their rounds.

33. Mosquito Control

33.1. The supplier shall report to client person-in-charge as soon as possible if any employees or supplier found in Client Premises to be a carrier of Dengue Haemorrhagic Fever Virus, Chikungunya Virus, Zika Virus, Malaria or Japanese Encephalitis and remove them from client premises when required.
33.2. Existing watercourses or anti-mosquito drains in Client Premises shall not be obstructed or otherwise interfered with unless alternative approved drainage is provided.
33.3. All water bearing receptacles are to be collected and disposed at dumping grounds approved by the Ministry of the Environment and Water Resources.
33.4. Any ground depression collecting water caused by the supplier shall be filled in, drained or sprayed with oil to prevent mosquito breeding.

 

For Construction Projects

33.5. The Supplier shall engage an external NEA-licensed Pest Control Operator (PCO) to supplement the in-house vector surveillance and control. The PCO shall carry out vector control and surveillance at least once a week. Additional PCO services will be required during epidemic periods or as required by regulatory agencies and incremental costs to provide for additional PCO services are deemed to have been included.
33.6. The site is a highly sensitive nature area and only the following vector control can be deployed:
(a) The Supplier shall ensure breeding grounds of mosquitoes – ponding of water – are removed as the first level of mosquito breeding prevention.
(b) Environmentally friendly applications such as the use of Bacillus thuringiensis israelensis (BTI) shall be used to supplement source reduction. The deployment of BTI shall not be conducted for the vector control zones next to the buffer and the Central Catchment Nature Reserves.
33.7. No pesticides and rodenticides shall be used on site by PCO and in-house vector control team. Any chemicals that are proposed to be deployed shall be approved by WRS before use on site. Thermal fogging shall not be carried out.
33.8. The in-house pest control team shall carry out search and destroy activities of any potential breeding grounds, especially after every rainfall, using the “zoning method”. The team shall:
(a) Divide the construction site into a maximum of 3 zones for vector control particularly for mosquito control.
(b) Carry out vector surveillance and control activities in at least one zone per day; and
(c) Ensure that sub-Suppliers are carrying out proper housekeeping at their individual work zones to complement the in-house pest control team effort.
33.9. The Supplier shall develop a Dengue Contingency Plan (in accordance with the Green, Yellow, Red situation listed by NEA) and shall report all suspected dengue cases to WRS.
33.10. In the event where mosquito breeding is discovered on site by NEA, the Supplier is to carry out a Vector Control Time-out. The Time-out is to a briefing and involve a detailed search and destroy effort to eliminate any potential breeding grounds.
33.11. During any outbreak (10 or more dengue cases reported within 21 days) within the site, the Supplier shall implement a system of tracking and maintain an updated list of all personnel entering the site, displaying signs of dengue fever and recovered from dengue. The information shall include at a minimum the residential address.
33.12. The Supplier shall develop a response plan specifying the measures to be taken in the event there is any person found on site to be a carrier of or contracted with any vector-borne disease.
33.13. The Supplier shall have isolation procedures and a room on site to isolate worker(s) suspected to have contracted dengue. This room shall be designed to prevent mosquitoes from entering the room and shall be well-ventilated.
33.14. Any person found on site to be a carrier of or contracted with the dengue/dengue haemorrhagic fever, malaria, Chikungunya or any other vector-borne disease shall be quarantined on identification and removed from the Project site to prevent the outbreak of the disease.

34. Waste Management

34.1. All waste management shall be undertaken by licensed waste contractors (general, sanitary, hazardous and spoil waste) in accordance with the regulations.
34.2. Disposal of waste into streams, stormwater channels or Upper Seletar Reservoir is strictly prohibited.
34.3. All waste by the Supplier shall be cleared up as often as may be necessary to prevent build-up and deposited/ stored in bins. The bins shall be removed from Client Premises and replaced/ emptied once they have been filled.
34.4. The Supplier/Contractor is required to divert renovation waste from incineration and landfill disposal as part of their waste management plan.
34.5. The Supplier shall carry out effective sorting of waste materials in Client Premises. For example, a separate skip bins for wood waste; plastic waste; paper waste; metal waste; construction waste etc. (to recover inert, reusable and/ or recyclable portion.)
34.6. The system of sorting and temporary storage of waste materials shall include the followings:
  • Cardboards and paper packaging shall be recovered, properly stockpiled in dry and covered conditions to avoid cross contamination by other materials.
  • Metals shall be recovered for collection by recycling suppliers.
  • Excavated materials shall be sorted to recover inert portions (e.g. soil and crushed rocks) for re-use on site or disposal to designated filling areas.
34.7. Any toxic waste as listed in the Environmental Public Health (Toxic Industrial Waste) Regulations and this includes oil, shall be disposed of by an operator holding a valid toxic industrial waste collector’s license.
34.8. Preventive measures shall be taken to limit the incidence of earth droppings from earth moving vehicles. In the event that any earth dropping occurs onto a public road/ drain, such earth shall be removed, and the roads/ drains washed by the Supplier at his own expense to the satisfaction of WRS Superintending Officer.

35. Noise Control

35.1. The supplier shall ensure that excessive noise is avoided at all times to protect guests, person and animals in Client Premises as well as public.
35.2. The Supplier shall ensure that noise due to construction activities shall be minimised and appropriate noise barrier shall be used during the works. In the event that works is affecting guest or animals, WRS has the right to request for Supplier to stop the works.
35.3. The Supplier shall note that machineries, equipment and methods of work which cause excessive noise will not be allowed to be used on site. Superintending Officer has the discretion to require the Supplier to take necessary precautions, whether specified herein or not, to maintain or to repair such machineries and equipment or to instruct their removal from Client Premises when it is determined that the noise level generated from the works fails to comply with regulations and standards as stated in this annex.
35.4. It is the Supplier’s responsibility to ensure that machine/ equipment is maintained and operating to the standards indicated in their respective specifications.
35.5. The Supplier shall comply with the latest requirement and regulations on the noise limits at workplace.
35.6. The Supplier shall comply with the noise emission standards for all its vehicles, in accordance to the latest statutory regulations.
35.7. The Supplier shall take into account the non-working restriction and the Client Premises layout in order to minimize noise as far as possible including but not limited to considering using materials as noise barriers etc.
35.8. While planning for the works, the Supplier shall review the working hours and consider the effects of noise on person working in or around Client Premises as well as public within the proximity of Client Premises.
35.9. All machines and equipment shall be labelled with weatherproof stickers clearly showing its noise specification i.e. noise levels at 1m from source. The Supplier shall verify the performance using a Class 1(type 1) sound meter on all machines monthly at 1m distance from source. In the event of an exceedance of the stipulated threshold by more than 3 dB(A), the construction equipment shall be sent for maintenance or additional mitigation measures to be deployed.
35.10. The Supplier shall put in place noise monitoring in accordance with Annex C & D of the Singapore Standard SS602:2014 to ensure compliance against limits in the Environmental Protection and Management (Control of Noise at Construction Sites) Regulations and guideline values adopted by WRS.
35.11. Enclose static noisy equipment such as generators and water pumps as fully as possible, allowing for openings for access and safety consideration.
35.12. Erect screens around worksites where noisy activities will be carried out to reduce noise level
35.13. All noise generating equipment and machines must be turned off during non-working hours.

36. Protection of Fauna

General

36.1. Strictly no smoking within the Park and Site.
36.2. Approval from WRS for any use of joss sticks or burning of religious offerings must be sought prior to the activity. There shall be no unsupervised open fires or burning i.e. there must be a watchman if there is burning. All burning must be submitted for WRSs’ approval prior to activity.
36.3. There shall always be no cooking or heating of food within the Development boundary and in the adjacent forested areas.
36.4. Where Erosion Control Blankets (ECB) are to be used, the Supplier shall deploy only types that are wildlife friendly and 100% biodegradable, where the framework holding the ECB shall be made of jute or other similar materials that will has a shorter biodegradation period.

 

Site Movement

36.5. The Supplier, including its Site staff, workers, sub-contractors and visitors, shall limit their movements and activities (including non-work activities such as eating and resting) to within the contract boundary and designated areas, including that for eating and resting.
36.6. Without prior permission from WRS, There shall be strictly no entry into areas outside of the contract boundary and designated areas, the Development’s buffer areas, project setbacks and adjacent Central Catchment Nature Reserve (CCNR).

 

Biodiversity Awareness

36.7. The Supplier shall conduct Biodiversity Awareness Training (based on relevant materials provided by WRS) for all its Site staff, workers, sub-contractors and visitors, to raise their awareness of the ecological sensitivity of the Site; proper protocols to adopt when wildlife is encountered; and the need to be cautious when operating machinery to avoid injury/mortality to flora and fauna.
36.8. The Supplier shall conduct the Biodiversity Awareness Training:
  • Prior to commencement of activities on Site; and
  • A refresher at least once every six (6) months during the Contract period.
36.9. Documentation of all trainings conducted by the Supplier and attendance records shall be maintained.

 

Wildlife Protection

36.10. The Supplier shall ensure that its Site staff, workers, sub-contractors, and visitors, are briefed on the ‘Provisions for Wildlife Protection During Construction’ of the Wildlife Protection Plan.
36.11. The Supplier shall also prepare a visual representation of the above provisions for ease of understanding and these visual representations shall be posted around the site.
36.12. The Supplier shall enforce the compliance of the ‘Provision for Wildlife Protection During Construction’ of the Wildlife Protection Plan on site.
36.13. The Supplier shall ensure and enforce that its workers do not feed wild animals. Food must be stored in rodent proof storage containers / cabinets with at least 60cm clearance above the ground.

 

Wildlife Response

36.14. Prior to any tree felling or clearance exercise, the Supplier need to ensure that pre-clearance wildlife inspection are carried out to check for the presence of arboreal mammals and herpetofauna (reptiles and amphibians), birds and bats before each individual tree may be felled or transplanted. Any detection of such animals shall be documented and reported.
36.15. Prior to the start of construction activities on each workday, a visual inspection of the Site for wildlife shall be conducted.
36.16. In the event a wildlife, dead or injured, is encountered on Site, the Supplier shall not handle the wildlife and implement the Wildlife Response and Rescue Plan, including immediately stop construction activities in the immediate area, and notify WRS. Construction activities in the immediate area may resume only after notice has been received from WRS to continue with the work.
36.17. The Supplier shall ensure that the wildlife response protocol is implemented and clearly communicated to all its workers.

37. Protection of Flora

37.1. As much as possible, the Supplier shall preserve the trees on site.
37.2. Prior to start of works, Supplier shall submit the method statements for, but not limited to, tree felling, tree protection, tree transplanting and transportation, disease control and monitoring regimes.
37.3. The Supplier shall be responsible in ensuring, monitoring, and managing the health of retained trees within and around the Contract Boundary.
37.4. A Tree Protection Zone (TPZ) shall be installed around each tree identified for retention in accordance to NParks’ requirement and Arborist’s recommendations.
37.5. Following any tree clearance exercise, the Supplier shall document the number of trees felled and removed from site, along with their respective tree numbers, including the treatment of such trees at the receiving locations.
37.6. Felled trees that are removed from site shall be recycled and reused. Sending the trees to facility for composting and burning shall be the last resort. The quantities and actions taken shall be tabulated and informed to WRS.
37.7. When a tree is found to exhibit signs of stress, Supplier shall inform WRS.
37.8. Machinery shall not be driven to and operated within 10 metres of a retained tree or tree cluster to avoid impacts to root systems through soil compaction. Where machinery is required to be used close to a tree or retained vegetation, it must be a machine that exerts a low pressure on the ground (such as a tracked machine).
37.9. Where a tree is found to exhibit signs of stress, the Supplier’s appointed Arborist shall inspect the tree and advise on a strategy to reduce further impacts and rehabilitation measures. Where monitoring indicates that drying out or edge impacts are occurring, remediation measures will be undertaken. These measures may be temporary (such as the installation of artificial shading and sprinklers). Long-term solutions shall be investigated and implemented with the advice of the Supplier’s appointed Arborist.
37.10. The Supplier shall be responsible for all costs required to investigate, correct, mitigate and compensate for any impacts to trees protected by the TPZ if such impacts are determined to be due to works and/or negligence by the Supplier.
37.11. The Supplier shall ensure material imported into the Development area be checked for contamination from weed/invasive species seeds/vegetative matter at source. This is particularly important for imported building materials, such as clay and soil. The source site will be inspected to determine presence of weed/invasive species. Where weed or invasive species are identified, alternative supply sources or decontamination will occur before the material is transported to the site.
37.12. Use of herbicides is not allowed within the premise of the Park.

38. Time Restrictions

38.1. Restriction on working hours shall be as stipulated by Governmental Authorities and/ or the Law, and prescription by the Client person-in-charge based on the nature and location of work.
38.2. Works are limited to the daytime and separate requests for night works should be submitted to WRS for approval. Only emergencies or works to safeguard human safety shall be allowed at night.
38.3. The Supplier shall provide in his Night Works Request the following:
  • Identification of all scenarios thar require night works and reasons
  • Identification of environmental impacts that accompany the respective work activities
  • Propose mitigation measures to comply to the environmental objectives

39. Eating and Resting Areas

39.1. The supplier shall clarify the location of the designated eating and resting areas with the Client person-in-charge and ensure adherence by its employees and suppliers.

40. Company Demerit Scheme

40.1. The supplier shall implement the Company Demerit Scheme for all its employees and suppliers as included in Annex A

Annex A – Company Demerit Scheme

A.1. Rating of Frequency of Substandard Act/ Condition or Incident

Level Frequency Definition
1 Infrequent Happens once within a year
2 Occasional Happens twice within a year
3 Frequent Happens thrice within a year

Table 1: Guide to frequency rating

 

A.2. Rating of Severity of Substandard Act / Condition or Incident

Severity level of substandard act / condition or incident will be rated in accordance with the guidance provided in Table 2:

Level Severity Definition
1 Minor Minor Incidents:
Injured guest / staff only requires treatment by first aider onsite. Minor property damage and traffic / tram accident without injury or injury treated by first aider. Reversible minimal environmental impact. Minimal reputation impact.

*Severity level for substandard act / condition will be rated as minor.
2 Intermediate Intermediate Incidents:
Injured staff / guest needs to seek medical treatment from clinic or guest request for ambulance service. Traffic / Tram Accident involving Injury & Insurance claims against WRS. Substantial Property Damage up to $10,000. Reversible moderate environmental impact. Moderate reputation impact. General media / public interest.
3 Major Major Incidents:
Injured staff / guest needs to evacuate to hospital by ambulance immediately. Significant damage to WRS property. Potentially escalate to major disaster. Reversible significant environmental impact. Results in disruption to service and business operations. Significant Reputation damage.
4 Catastrophic Catastrophic / mission critical incident:
State Agencies (e.g. Singapore Police Force, Civil Defense Force) called in to manage such incidents (e.g. Fatality, Terrorist Attacks, Uncontrolled fires). Irreversible significant environmental impact. Results in major disruption to service and business operations.

Table 2: Guide to severity rating

 

A.3. Demerit Score and Action Required

Demerit score is obtained by multiplying the values of Frequency and Severity level. The following actions are to be implemented based on the demerit score (Refer to Table 3):

Demerit Score Acceptability Action Required
Low
(1-2)
Acceptable Suppliers shall:
  1. Review the effectiveness of the control measures pertaining to the causes of the substandard act / condition or incident.
  2. Propose additional control measures to avert such substandard act / condition or incident from reoccurring.
Medium
(3-4)
Warning
  1. Warning letter will be issued to the Supplier by Director / HOD
  2. Supplier shall re-evaluate the hazards and implement the control measures to mitigate the risk.
  3. The contract might be terminated
High
(4-12)
Not Acceptable
  1. Contract might be terminated with immediate effect, or allowed to continue with close monitoring and supervision, subject to the seriousness of the incident.
  2. Supplier concerned will be blacklisted and banned from being rewarded any contract from WRS in a year.

*Demerit score for catastrophic incident will be rated as high.

Table 3: Action required for demerit score

Supplier Information Security and Cyber Hygiene

As a world leading zoological institution, we believe that our suppliers play an important role in our endeavour to protect wildlife. We are strongly committed to a safe digital environment and the safeguarding of our guest data, and this commitment extends to our suppliers and the procurement of goods and services.

We value suppliers who are transparent, ethical, and environmentally and socially responsible.

We expect our suppliers to adhere to the standards as set out in this Supplier Information Security and Cyber Hygiene standards and to ensure that Suppliers, their employees, sub-contractors, their service providers and other third parties that our suppliers work with are aware of and understand these standards.

1 Definition

1.1 Information security is the practice of protecting information by mitigating information risks. It is part of information risk management. It typically involves preventing or reducing the probability of unauthorized/inappropriate access to data, or the unlawful use, disclosure, disruption, deletion, corruption, modification, inspection, recording, or devaluation of information. It also involves actions intended to reduce the adverse impacts of such incidents. Protected information may take any form, e.g. electronic or physical, tangible (e.g. paperwork) or intangible (e.g. knowledge). Information security's primary focus is the balanced protection of the confidentiality, integrity, and availability of data (also known as the CIA triad) while maintaining a focus on efficient policy implementation, all without hampering organization productivity.

1.2 Cyber hygiene is a reference to the practices and steps that users of computers and other devices take to maintain system health and improve online security. These practices are often part of a routine to ensure the safety of identity and other details that could be stolen or corrupted.

2 Supplier obligation and commitment

2.1 Supplier shall comply to all relevant Acts, Regulations and Code of Practice of Singapore including any amendments or re-enactment thereto, such as Personal Data Protection Act (PDPA), Computer Misuse Act and Cybersecurity Act.

2.2 Supplier shall provide assurance to us that they will do their upmost to protect our interest through their information security and cyber hygiene practices. Supplier can provide assurance, where possible thru the submission of their information security policies and standards, certification, declaration, or equivalent commitment in a letter.

2.3 Supplier shall submit “Information Security Assessment Questionnaire” when requested for our assessment of their commitment in protecting us interests and acknowledge that submission may be used in the consideration of contract award. Supplier agrees to provide only accurate, truthful information in their submission. All submission will be kept confidential.

2.4 Supplier shall provide a named Data Protection Officer (DPO), per PDPA to us.

2.5 Supplier shall be fully responsible for the conduct of their staff, their sub-contractors and the sub-contractor’s staff (collective known as Supplier Staff).

2.5.1 Supplier Staff shall be responsible for taking reasonable care and use of the our assets, not limited to computing devices, docking station, display monitor, keyboards, mouse, presentation pointers, cables, physical storage media issued to and put under Supplier Staff’s care; including keeping them under lock and key. In the event of misused, damaged and/or lost due to negligence, the Supplier agrees to solely bear the cost of replacement.

2.5.2 Supplier Staff shall abide by our access controls/rules regardless of if the access controls/rules are automated through system authentication or otherwise. Supplier Staff shall not circumvent any security software and measures.

2.5.3 Supplier Staff shall comply to the our prevailing policies and standards and shall protect the our data, as appropriate, and use it only for valid business and/or work purposes.

2.6 Supplier shall promptly report to the us on any Supplier Staff misconduct, ill intent, and any cybersecurity events, theft, loss or unauthorised disclosure of the proprietary information.

3 Contract Terms and Conditions

3.1 Supplier will need to agree to the following terms and conditions:

“7.1. The Supplier shall, prior to the execution of this Agreement, submit copies of and/or provide website links to the Supplier’s information security policy and standards, or similar policy, or a written commitment to protect the Client’s information, data and software, or any similar evidence in respect thereof (for each of the foregoing, whether in tangible or intangible form) and hardware (collectively, “Data”) from any cyber threat, attack, damage, ransom, theft or loss, or similar. The Supplier shall also submit an information security assessment questionnaire (the “Information Security Assessment Questionnaire”) for the purposes of providing the Client with the necessary assurances, and enabling the Client to conduct its due diligence assessment of the Supplier and ascertain the Supplier’s commitment to protecting the Data. The Supplier represents and warrants that all information submitted to the Client in connection with the foregoing is true, accurate, current and complete.

“7.2 In the event that the Client deems that the Supplier’s protection of the Client’s Data based on the submissions described in Clause 7.1 are unsatisfactory or inadequate for the purposes of the Supplier’s provision of the Scope under this Agreement, as determined by the Client in its sole and absolute discretion, the Client shall provide written notice to the Supplier of such deficiencies (which notice shall be deemed conclusive for the purposes of the assessment of the deficiencies), and the Supplier shall exercise best efforts at all times and render all necessary cooperation to the Client to implement remedial measures in respect of such deficiencies, as soon as practicable and at no cost to the Client, and in any event, within 90 calendar days of the Supplier’s receipt of such written notice. At any time upon the Client’s written request, the Supplier shall, within 45 calendar days from the date of the Client’s written request, provide adequate supporting written verification of the implementation of the relevant remedial measures, and/or engage at the Supplier’s own cost an independent and reputable third party audit firm to carry out an independent audit and provide written findings and certification as to the adequacy of such remedial measures, in each instance, the sufficiency of which may be determined by the Client in its sole and absolute discretion. The Client may immediately terminate the Agreement by written notice to the Supplier in the event that the Supplier fails to do any of the foregoing in this Clause 7.2.”

“7.3 Supplier acknowledges that any direct or indirect event that compromises or may compromise the confidentiality, integrity, security and/or availability of any information system, and/or any unauthorised storage and/or transmission of the Client’s data to any unauthorised external destination(s), device(s) or recipient(s), as determined in the Client’s sole and absolute discretion(“Cybersecurity Incident”), may result in damage to the Client, including but not limited to reputational, financial and operational losses. In the event of a Cybersecurity Incident that arises from, is caused by, and/or occurs in connection with, Supplier’s act(s) or omission(s), Supplier shall be liable to and indemnify Client in accordance with Clause 10 of the GTCs, for all damages, losses, costs, charges, penalties, and expenses, arising from any mitigation measures undertaken in response to the Cybersecurity Incident, as determined in the Client’s sole and absolute discretion. Supplier shall provide all necessary co-operation and take such steps as Client may deem necessary and expedient in furtherance of the recovery from the Cybersecurity Incident.”

“7.4 With reference to Clause 20.2 of the GTCs, in the event that the Client consents to the Supplier sub-contracting any part of the works or services to be performed by the Supplier, the Supplier shall ensure that its arrangements with its sub-contractors contain terms that are similar to but no less favourable to the Client in respect of Clauses 7.1 to 7.3 above."

Supplier Code of Conduct

As a world leading zoological institution, we believe that our suppliers play an important role in our endeavour to protect wildlife. We are strongly committed to minimising the environmental and social consequences of our operations and this commitment extends to our procurement of goods and services.

We value suppliers who are transparent, ethical, and environmentally and socially responsible.

In the context of procurement of goods and services from our suppliers, we expect our suppliers to adhere to the standards as set out in this Supplier Code of Conduct (the “Code”), and to ensure that their employees, sub-contractors, service providers and other third parties that our suppliers work with are aware of and understand these standards.

Human Rights
Our suppliers shall respect and work to support the protection of human rights, and ensure that they are not complicit in any human rights abuses.

a) Labour Rights
We expect our suppliers to prohibit any use of forced labour. Suppliers should not mandate that workers hand over government-issued identification, passports or work permits as a condition of employment. Suppliers shall be responsible for payment of all fees and expenses (e.g., licenses and levies) relating to workers, where legally required.
 
b) Child Labour
Child labour is strictly prohibited. Suppliers shall employ only workers who meet the applicable minimum legal age requirement, and comply with all other applicable child labour laws.
 
c) Compensation and Working Hours
Suppliers shall comply with all applicable national laws and mandatory industry standards regarding working hours, overtime pay, wages and benefits. Suppliers shall pay workers in a timely manner and clearly convey the basis on which workers are being paid.
 
d) Anti-Harassment & Abuse
Suppliers are to provide a work environment that treats all employees with dignity and respect and will not use any threats of violence, sexual exploitation or other forms of harassment including verbal abuse and intimidation. No harsh or inhumane treatment of any kind, nor the threat of such treatment, shall be tolerated.
 
e) Diversity and Inclusion
Suppliers shall promote an inclusive work environment that values the diversity of their employees. Suppliers shall apply fair standards in their treatment of all employees, and this entails not subjecting any employee to discrimination based on race, nationality, ethnicity, religion, gender, age, marital status, sexual orientation, disability, or any other characteristic protected under law.
 
f) Freedom of Association and Collective Bargaining
The suppliers’ employees must be free to join or refrain from joining a union/employee representation of their choice, free from threat or intimidation. The suppliers recognise and respect the right to collectively bargain in accordance with applicable laws.

Environment
Suppliers are expected to work together with us to minimise the environmental impact caused by the supply of goods and/or services to us.

a) Environmental Protection
Suppliers are to support and promote best practices in environmental management, and to comply with local environmental laws and regulations including those relating to waste reduction, waste disposal, air emissions and pollution.
 
b) Promote Greater Environmental Responsibility
Suppliers shall promote the use of goods and services which help mitigate environmental impact, as well as efficiently manage and utilise precious natural resources (including energy, water, etc.). This also entails better utilisation of technology to achieve positive outcomes for the environment. Suppliers are further encouraged to establish environmentally-friendly and sustainable initiatives including recycling, minimising packaging materials, and avoiding the use of hazardous materials.

Ethical Dealings

Suppliersare to adhere to the highest standards of moral and ethical conduct, and respect local laws and not engage in any form of bribery and corruption.

a) Integrity, Transparency and Honesty
Suppliers commit to handling all their business dealings with integrity, transparency and honesty. No form of fraud, cheating, corruption, bribery, extortion, embezzlement or other behavior involving improper benefits will be tolerated.
 
b) Gift / Inducement
Suppliers shall never directly or through intermediaries, give, promise or offer any gratification as an inducement or reward to any person, including our directors, officers, employees, consultants, advisers, or agents (collectively, the “Representatives”) (or their respective family members) to secure contracts or business transactions or any unfair business advantage.
 
c) No Conflict of Interest
The supplier shall declare all and any actual or potential conflicts of interest in any business dealings between the supplier (or any third party acting on its behalf) and us, of which the supplier is aware, and shall not carry out any business transactions with third parties in relation to matters which may be in conflict with our interests.
 
d) Competition / Anti-Trust
Suppliers commit to conducting their business in compliance with all applicable competition and anti-trust laws.
 
e) Trade Regulations
Suppliers shall comply with all applicable trade and import regulations, including any sanctions and embargoes that apply to their trade.
 

We reserve the right, upon reasonable notice, to check compliance with the requirements of this Code.

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